Assistant Community Manager - Multifamily

Overview

Assist community manager with financial, operational, and resident duties for a multifamily property.

Key Responsibilities

• client relations
• rent collection
• invoice processing
• property inspection
• site supervision
• emergency ops

Tasks

-Assists in managing the client/owner relationship by meeting with the owners, conducting community tours, providing updates and information about the community’s performance, and responding to owner requests as needed -Adheres to Hines’s established procedures related to evictions by following proper notice requirements, evicting residents, and representing the community as required in court hearings and eviction proceedings -Completes the daily transactions and tasks related to the financial operation of the community by collecting and posting rent, fees, and other payments, preparing daily bank deposits and reconciling bank accounts, preparing financial reports, and processing invoices and payables -Transfer properties and work overtime as business needs deem appropriate -Promotes resident satisfaction and retention by responding to complaints, questions, and requests in a timely manner, and taking appropriate action to resolve and address service issues -Use olfactory, auditory, and visual senses to inspect building and detect emergency alarms -Reviews and submits invoices from vendors, contractors, and service providers for payment by reconciling work performed or products purchased -Acts as the on-site supervisor in the absence of the community manager by organizing and delegating daily work, and coordinating maintenance and make-ready tasks with the maintenance supervisor -Processes resident move-outs by reviewing lease terms and notice requirements -On occasion, perform physical inspections of the property which may include climbing up and down stairs or accessing restrictive openings -Reviews resident files and accounting records, communicates with residents regarding outstanding balances, implements procedures for collecting on delinquencies, and enforces the lease to maximize revenue -Though occurrences are rare, be accessible 24 hours a day in case of an emergency and perform on-site operations management during natural disasters

Requirements

• accounting
• microsoft office
• high school
• property mgmt
• communication
• flexibility

What You Bring

-Knowledge of basic accounting practices -Work indoors approximately 95% of the time and outdoors 5% of the time -Ability to lift up to 25lbs -Excellent verbal and written communication skills -Ability to work a flexible schedule including weekends and holidays -Two or more years prior experience in property management or in a related industry preferred -High school diploma or equivalent from an accredited institution -Intermediate knowledge of Microsoft Office

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Benefits

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive. When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines. -Compensation: $24/hr - $26/hr

About Hines

-Its portfolio includes iconic office towers, urban retail centers, industrial complexes, high‑end residential and mixed‑use developments. -With 176 developments underway globally and operations in over 30 countries, Hines delivers large‑scale, transformative projects. -The firm has a history of collaborating with world‑renowned architects like I.M. Pei, Frank Gehry and Cesar Pelli, shaping skylines worldwide. -Noteworthy projects include CityCenterDC in Washington DC, the T3 timber‑built office campus in Minneapolis and Boston’s South Station Tower. -Hines operates across investment, development and property management, orchestrating end‑to‑end real estate excellence. -Its portfolio ranges from towering office landmarks and urban residential communities to sprawling logistics hubs and mixed‑use districts. -With a talent for ambitious, innovative design and complex large‑scale execution, Hines is celebrated for reimagining built environments.

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