Associate Fiscal/Administrative Officer

Overview

Manage fiscal and administrative duties for contracts, agreements and related financial processes

Key Responsibilities

• agreement drafting
• budget management
• financial reporting
• edp systems
• policy liaison
• grant administration

Tasks

-Independently researching and keeping abreast of the latest laws, rules, policies, regulations, pending legislation as they relate to agreements. -Schedules, assigns, oversees and reviews work; -Plans office workflow and determines priorities; -Manages various phases of budget process; -Acting as the agency subject matter expert on agreements process, language, funding restrictions, scope, and terms. -Assisting with administering the negotiations process between the Department and the consultants. -Makes recommendations on policies and standards; -utilize EDP systems for financial management; -Reviewing/analyzing consultant and Department budget proposals related to agreement costs/value. -Acts as liaison with other operating units, agencies and other officials regarding policies and procedures; -Maintains fiscal controls by authorizing non-routine expenditures; -Acting as liaison between the department, consultants, consultant’s legal representation, second parties, internal legal staff, and Attorney General’s Office. -Provides staff training and assistance; -Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. -grants and contracts preparation and administration; -Prepares and analyzes complex financial statements and reports and budget requests; -Projects expenditures and assists in financial planning; -May oversee payroll; -May supervise support services such as stores, inventory, security, mailroom, food service or maintenance; -May oversee grant and contract administration; -Utilizes EDP systems for financial records, reports, and analyses; -Assisting in the creation of Unit policies and procedures as they relate to agreements. -Oversees maintenance of accounting records; -Interfacing with DOT units on the agreements and the budget. -Providing training to internal office staff, as well as other units within the Department. -Supervising and performing independent legal research as necessary, prepare/review/clear draft agreements for signature, review and provide interpretations of agreement provisions and laws/regulations. -Responding to consultants/second parties regarding agreement provisions and facilitate changes to agreement language as necessary. -May supervise payroll, purchasing and/or other fiscal and administrative functions; -Ensuring that all Attorney General’s required provisions and standards are incorporated in agreements. Supervises the maintenance of agreements records/files. -May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; -May oversee implementation and analysis of financial and administrative EDP applications; -Establishes and maintains office procedures; -Interpreting complex state statutes and federal regulations when creating/reviewing agreements. -Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership; -Conducts or assists in conducting performance evaluations; -May oversee leasing functions including negotiating contracts and space requirements; -Overseeing the preparation of supplemental, and amended and restated agreements as necessary and updates all appropriate agreement language. -Overseeing and providing guidance relative to insurance certificates and agreements.

Requirements

• microsoft office
• master's
• supervisory
• customer service
• contract administration
• budget management

What You Bring

-Computer Use/Knowledge – Creating/monitoring various electronic files/spreadsheets (CORE, ACCESS, Excel Project Tracking Spreadsheets, MS Word). -oral and written communication skills; -For state employees experience at the level of a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis. -Supervisory ability. -Ability to -Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll; -Customer service experience including corresponding and communicating with both internal and external customers. -Experience with organizing and prioritizing multiple tasks. -A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. -This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found here. -Experience with Microsoft Office including Word, Excel, Access, Outlook, and Teams. -Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). -Experience in office management and coordination. -purchasing principles and procedures; -College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. -interpersonal skills; -Knowledge of -First shift -Experience with State agency contracts administration. -understand and apply relevant state and federal laws, statutes and regulations; -Considerable ability in preparation and analysis of financial and statistical reports;

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Benefits

-Professional growth and development opportunities -A healthy work/life balance to all employees

About Connecticut Department Of Administrative Services

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