Purchase Ledger Clerk

Overview

Handle accounts payable, process high‑volume invoices and maintain supplier records.

Key Responsibilities

• invoice processing
• ledger maintenance
• payment processing
• supplier reconciliation
• approval workflow
• query management

Tasks

-Maintain accurate purchase ledger accounts and digital records, including payment terms, bank details and credit limits -Match invoices with their receipts and obtain the required authorisation for invoice clearance -Working closely with colleagues across departments to ensure approvals, clarification and escalations are completed -Follow up queries on a weekly basis, ensuring invoices are approved in a timely manner -Processing a high volume of invoices through a multi-step approval process -Receive all supplier invoices and code them against the correct company, department or contract -Maintaining accurate and up-to-date records despite frequent interruptions and competing priorities -Work within tight deadlines for weekly processes, ensuring all information is accurate and completed within the required finance SLA’s -Work towards the processing of payments to meet suppliers requested terms and conditions -Managing multiple signature requirements at various stages of the ledger workflow -Support and process supplier queries, working with stakeholders within other departments where necessary -Reconciling supplier statements and resolving discrepancies efficiently

Requirements

• sage
• microsoft office
• purchase ledger
• administration
• problem solving
• patience

What You Bring

-Patience and persistence - able to follow processes through to completion, even when multiple approvals are required -Problem-solving mindset - proactive in identifying issues, escalating where necessary and driving resolutions -Excellent organisational skills - able to priorities effectively and manage competing demands -Experience working in fast-paced and demanding environments -Administration experience is essential -Handling a large volume of supplier queries with patience, persistence and attention to detail -Working knowledge of Sage 50 and/or Sage 200 -Flexibility and adaptability - comfortable working within complex processes and able to adjust to changing requirements -Comprehensive knowledge of Microsoft Office software, especially Microsoft Word and Excel -Discretion - the ability to work with sensitive information/date while maintaining the highest levels of confidentiality -Experience working in purchase ledger -Experience processing large volumes of invoices with multiple approval stages -Clear and confident communication - skilled at engaging with colleagues and external stakeholders at all levels, including senior management, and maintaining positive supplier relationships -Strong attention to detail - ensuring accuracy across a large volume of invoices and supplier queries -Resilience under pressure - capable of managing high workloads and tight deadlines in a fast-paced environment

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About Doocey Group

-Delivering complex, large-scale projects in infrastructure and construction. -From roads and bridges to utilities and water management, shaping urban landscapes. -Completing projects safely, on time, and within budget, backed by extensive expertise. -Specializing in heavy civil works and intricate infrastructure systems. -Innovative approach combining technology and practical engineering solutions.

Sector Specialisms