Front Office Executive

Overview

Manage reception, visitor & security coordination, handle calls and office admin tasks.

Key Responsibilities

• mail management
• shredder service
• inventory management
• vendor coordination
• visitor management
• room booking

Tasks

-Overseeing mail room operations like printing, shredding and courier services -Front office executives handle incoming calls, providing basic information such as hours of operation or directions. -Positioned where people arrive and leave, front office executives act as the “eyes and ears” of the facility. -They also direct other inquiries to the appropriate staff member. -Responsible for monthly servicing of shredder machines -Requisition and inventory of Stationery and Medicines -Coordinate with vendors for delivery like flower vendor/Stationery vendor -Maintaining stationery trackers, issuance/Consumption & Requisition. -Front office executives may perform routine clerical and administrative tasks, such as sorting mail, filing, data entry, and package handling. -Making a visit every hour on the reception floor to check the meeting room upkeep/cleanliness post every meeting. -Sharing feedback survey forms to the host & maintain the data as desired. -Closely working with all EAs for visitor management -They monitor who is coming and going and report anything suspicious. -Support in Meeting room booking as & when required.

Requirements

• orientation
• coordination
• mailroom
• helpfulness
• knowledge

What You Bring

-New Hire Orientation setup’s coordination & tracker Mail Room Operations (Need Base) -Known for their helpfulness and knowledge of the facility, front office executives’ direct people where to go.

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About Jll

-Founded over 200 years ago, JLL has become a global leader in real estate services and investment management. -With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets. -JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios. -The company is known for its innovative solutions in real estate technology and sustainability. -Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory. -JLL has pioneered the integration of data-driven insights into real estate decision-making. -The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure. -Notable for its long-standing history, JLL continues to shape the global real estate landscape.

Sector Specialisms