Critical Facilities Coordinator

Overview

Coordinate maintenance, data analysis, and compliance for critical building systems

Key Responsibilities

• stakeholder reporting
• client coordination
• document control
• maintenance scheduling
• data analysis
• compliance audits

Tasks

-Develop, share and present internal and external communications and reports to relevant stakeholders. -Coordinate with external clients and contractors to facilitate maintenance, repairs, and upgrades to critical infrastructure systems. -Lead in documentation control for documents related to facility operations, communication, contracts, reports, mechanical drawings, workflow processes and maintenance records. -Develop and schedule routine maintenance activities in collaboration with mechanical team for critical systems, including HVAC, electrical, and mechanical components. -Client service and customer focus to establish and maintain effective relationships with customers. -Provide related administrative support to operations team. -Monitor team progress to ensure alignment with roadmap timelines and strategic plans. -Develop a maintenance program to collect, analyze and report facility data to make informed decisions for continuous improvement. -Coordinate audits and inspections to ensure compliance with industry regulations, environmental standards, and safety protocols for critical facilities. -Promote safe work environment by ensuring accessible safety policies, incident documentations, emergency response procedures, weekly safety toolbox talk and daily work huddles.

Requirements

• microsoft office
• facility management
• power bi
• trades certification
• bachelor's degree
• leadership

What You Bring

-Proficiency in administrative software and tools, such as Microsoft Office Suite and facility management systems. -Experience in process optimization and software driven operational improvements. -Experience with contract interpretation and compliance requirements. -Experience in facilities management. -Experience with financial reporting for maintenance and projects; budgeting and inventory management. -Trades Certification. -Strong written and verbal communication skills, with experience in process documentation and report writing. -Knowledge in data analysis tools e.g. Excel, Power Bi, SQL, or Python. -Experience with BC building codes. -Proven leadership to build and motivate teams. -Bachelor’s degree required; a degree in Engineering (Mechanical or Software), Sciences, or a related field is considered an asset. -Familiarity with Building Automation Systems (BAS), industry regulations and best practices. -Familiar with legal compliance and building regulations. -Ability to work collaboratively with cross-functional teams and external partners.

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About Modern Niagara

-Founded with a vision to lead in building systems solutions, Modern Niagara has grown to be a trusted name in the construction and engineering industry. -With expertise spanning mechanical, electrical, and plumbing systems, the company specializes in providing integrated solutions for complex projects. -Their portfolio includes landmark projects across various sectors, from high-rise buildings and corporate offices to hospitals and universities. -Modern Niagara thrives in delivering customized services for residential, commercial, and industrial clients, offering tailored solutions to meet unique demands. -Their innovation in energy-efficient systems has positioned them as a forward-thinking leader in sustainable building technology. -The company has completed large-scale projects in sectors such as energy, utilities, and residential, highlighting its versatile approach to diverse challenges. -Known for its ability to manage complex, multi-phase projects, Modern Niagara remains committed to delivering high-quality, cost-effective solutions.

Sector Specialisms