Part Time Administrative Specialist

Overview

Part-time admin specialist handling front desk, travel, and office support.

Key Responsibilities

• lobby management
• document prep
• travel scheduling
• event coordination
• meeting facilitation
• visitor reception

Tasks

-Manage lobby area -Fielding telephone calls, word processing, creating spreadsheets and presentations, and filing -Provide mentorship from Project Leaders and Directors -Coordinate client and office events throughout the year -Receive and direct visitors and clients -General clerical duties including photocopying, fax and mailing; opening, sorting and distributing incoming correspondence -Help moderate firmwide meetings via Microsoft Teams -Coordinate and maintain records for staff, their travel, and parking as needed -Provide study grants for exploration – Catapult, LPA Foundation -Prepare and modify documents including correspondence, reports, drafts, memos and emails -Assist with firmwide phone calls -Arrange and schedule travel for staff company-wide

Requirements

• microsoft office
• administrative support
• communication
• microsoft teams
• multitasking
• curiosity

What You Bring

-Above average skills in the Microsoft Office Suite -Experience in providing administrative support to management and technical staff -Curious and open minded to learn and assume increased responsibilities -Strong written and verbal communication skills -Expertise in Microsoft Teams -Ability to multitask and focus on various responsibilities at any given time

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Benefits

-Provide opportunities and career growth – your success is our success -In-house management and leadership training opportunities

About Lpa, Inc.

-Provides comprehensive services in architecture, planning, and engineering. -Focuses on sustainability in creating innovative designs across sectors. -Has a history of delivering projects that inspire community engagement and environmental responsibility. -Typical projects include schools, hospitals, office buildings, and mixed-use developments. -Known for blending creative design with technical expertise, spanning diverse industries. -A go-to partner for public and private organizations seeking holistic design solutions.

Sector Specialisms