Logistics Administrator

Overview

Manage logistics admin tasks: inventory control, shipping docs, trade compliance, vendor payments.

Key Responsibilities

• invoice verification
• shipping documents
• documentation management
• compliance review
• inventory tracking
• vendor payments

Tasks

Reports to the Sr. Inventory Control & Logistics Supervisor and works closely with the Logistics, Trade Compliance, Warehouse Operations, Sales, Order Management, and Finance teams -Contribute to continuous improvement of logistics processes and procedures. -Prepare periodic reports on vendor payments, outstanding invoices, and related financial metrics. -Receive, review, and verify vendor invoices for accuracy, completeness, and contract adherence. -Provide shipping documents to 3PL providers, warehouses, and cross-functional teams as requested. -Maintain organized logs and records of entries and related correspondence. -Manage, organize, and standardize documentation for incoming shipments. -Escalate compliance issues or irregularities to the supervisor promptly. -Support the Trade Compliance team with data entry, reporting, and document management. -Collaborate with cross-functional teams—sales, operations, order management, finance, and logistics partners—to align logistics processes with business needs. -Respond to vendor inquiries regarding payment status or discrepancies in a timely manner. -Communicate directly with 3PL providers, warehouses, and the global logistics team regarding daily logistics and inventory matters. -Prepare and send broker instructions (ISF, entry instructions, post-entry updates) on time and with accuracy. -Maintain accurate daily shipment status and tracking reports. -Maintain updated records of vendor payments, including dates, amounts, and methods. -Reconcile payment records with financial statements to ensure accuracy. -Perform quarterly or periodic cyclic inventory inspections at 3PL warehouses. -Collect and archive commercial shipping documents from vendors. -Conduct daily CF7501 entry reviews for compliance with U.S. Customs regulations. -Build and maintain positive vendor relationships by ensuring timely, accurate payments and professional communication. -Ensure compliance with company policies, accounting standards, and regulatory requirements in all payment processes.

Requirements

• advanced excel
• sap
• incoterms
• bachelor’s
• logistics
• detail‑oriented

What You Bring

The Logistics Compliance Administrator is responsible for supporting Jinko Solar’s logistical operations by coordinating and overseeing key administrative tasks related to inventory control, shipping documentation, trade compliance, and vendor payment management. The ideal candidate is proactive, detail-oriented, highly organized, and capable of working in a fast-paced environment. This role reports functionally to the Sr. Inventory Control & Logistics Supervisor and requires strong communication skills to collaborate with internal teams, 3PL providers, and external partners. -High degree of integrity, reliability, and attention to detail. -Excellent communication and interpersonal skills. -Proficiency in MS Office (Advanced Excel, Word, PowerPoint). -Strong organizational skills with the ability to multitask in a fast-paced environment. -Experience with ERP systems (SAP preferred but not required). -Ability and willingness to travel domestically up to 20%. -Knowledge of Incoterms and the Harmonized Tariff Schedule. -Bachelor’s degree in a relevant field or minimum 4 years of experience in logistics, purchasing, customer service, warehouse management, or inventory control. -Experience in logistics, customs brokerage, or trade compliance preferred.

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About Jinkosolar U.S.

-Anchors North American operations from offices in Silicon Valley and Jacksonville as the U.S. subsidiary of a global photovoltaic powerhouse. -Operates a state-of-the-art, highly automated solar panel factory in Jacksonville, Florida, producing up to 400 MW annually with robotics and AI-enabled quality control. -As part of a vertically integrated supply chain—from silicon wafers to PV modules and storage—its EAGLE® product line is locally manufactured and third-party certified. -Typical projects span residential rooftops, commercial installations, and utility-scale arrays, backed by bundled storage solutions tailored to grid-scale clients. -Pioneered the first national PV recycling network in the U.S., offering take-back services for end-of-life solar modules through a formal stewardship program.

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