Property Management Administrator / Full Charge Bookkeeper

Overview

Admin and bookkeeping support for property management operations.

Key Responsibilities

• bookkeeping
• lease tracking
• vendor coordination
• budgeting
• reporting
• tenant relations

Tasks

This unique role supports both property management operations and accounting functions, ensuring the smooth operation of our properties while maintaining accurate financial records. Ideal for a candidate who thrives in a dynamic, fast-paced environment. -Maintain and update tenant contact lists and assist with monthly reporting. -Maintain lease and contract files, track tenant billing, and assist with setting up Base Rent, CAM, and billable services. -Research and resolve discrepancies in tenant receivables. -Assist with budgeting and cash flow analysis as needed. -Conduct regular property inspections and ensure first-class building appearance and operations. -Coordinate and monitor vendors (janitorial, landscaping, security, pest control, etc.). -Provide full administrative support including phone/email communication, typing, filing, and document management. -Support Property Manager on special projects and communicate with internal/external stakeholders as needed. -Handle tenant service requests and maintain positive tenant relations through calls and visits. -Ensure compliance with tax laws and assist with audit preparation. -Manage daily bookkeeping activities including A/P, A/R, and data entry. -Provide front desk coverage during lunch hours and serve as backup for receptionist duties as needed. -Maintain general ledger for multiple entities and perform bank reconciliations.

Requirements

• microsoft office
• quickbooks
• bachelor’s
• 3+ years
• property management
• communication

What You Bring

-Detail-oriented with strong analytical and reporting abilities. -Proficiency in Microsoft Office (Word, Excel, Outlook); QuickBooks or similar accounting software a plus. -Driver’s License preferred. -Strong communication, organizational, and multitasking skills. -Ability to travel to and work from Brooklyn, NY Monday through Friday. -3+ years of experience in property management, administration, and bookkeeping. -Bachelor’s degree in Accounting, Business, or related field preferred.

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Benefits

-Flexible Schedule -401(k) & 401(k) matching -Health, Dental, and Vision Insurance -Employee Discounts -Paid Time Off & Parental Leave -Referral Program -Life Insurance

About Perfetto Contracting Co. Inc.

-Over 30 years, it has tackled complex sewer, water main, and drainage projects for NYC public agencies and private developers. -Typical work includes excavation, site clearing, dewatering, paving, milling, foundations, curbs, and sidewalks. -It has repeatedly won competitive bids on major civic projects like flood-resilient parks and pedestrian bridge replacements. -Pioneered onsite recycling by repurposing soil and concrete into reusable material to accelerate project delivery. -Known for navigating dense urban challenges—traffic, underground utilities, tight spaces—with reliability and precision. -Second-generation leadership reinforces its local roots while modernizing operations with GPS, cameras, and data tools.

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