Maintenance Coordinator - HQ

Overview

Coordinates maintenance admin tasks for large multifamily property portfolio.

Key Responsibilities

• purchase orders
• vendor contracts
• asset log
• maintenance logs
• preventive maintenance
• service requests

Tasks

-Prepare quotes and submit purchase orders for supplies & materials, receive deliveries and document accordingly. Maintain shelf stock based on approved minimum on-hand quantities. -Turns process: Enter POs, schedule turns / vendors, and upload work acknowledgements -Purchasing processes: Enter orders and invoices; research aged orders and invoices; confirm the receipt of goods. -Manage all property vendor contracts (costs, scope compliance, etc.) as well as managing any vendors on site day to day. -Maintain the property asset log in Real Page including adding new assets and updating existing assets accordingly as directed and/or outlined by procedure. -Update maintenance such as carpet replacement logs, hot water tank replacement logs, exterminating logs, etc. -Support the preventive maintenance and project management processes. Prepare resident communications, schedule appointments, track and close preventive maintenance tasks, assist with contract preparation and maintain files to comply with company policies. -Monitor and adhere to applicable EP policies and Procedures and ensure compliance as needed with federal, state and local laws, specifically Fair Housing regulations. -Complete weekly reports on Maintenance Alerts including service request activity, overdue service requests, purchase orders. -No Direct Reports; may assist in supervising Maintenance Technicians I / II and III with responsibility for scheduling, work assignments, training, etc. -Service request process: Enter, track, and close service requests. Follow up on outstanding issues.

Requirements

• ms office
• onesite
• adobe acrobat
• 1-3 yrs
• bachelor's
• detail oriented

What You Bring

-Must maintain professional appearance including adherence to dress code as required. -Ability to model and demonstrate the behaviors listed on the Maintenance Management Core Competencies. -Ability to speak, read and write English as demonstrated by clear and concise written reports and verbal communications. -Experience: 1 - 3 years of multi-family or related property management experience or equivalent experience in retail or hospitality preferred. -Must be proficient in or capable of becoming proficient in the following software; MS Office Suite (Excel, Word and Outlook are used daily), OneSite Real Page (or be capable of learning), Adobe Acrobat DC. -Complete assigned on-boarding and ongoing training in Grace Hill as assigned by Edgewood Properties. -Ability to complete repetitive administrative tasks with high attention to detail and limited mistakes. -Ability to manage multiple on-going tasks and schedules and adhere to and enforce required deadlines. -Ability to listen and quickly develop rapport with residents and associates and successfully solve problems. -Ability to perform basic office applications such as word processing, e-mail and spreadsheets. -Valid driver’s license and automobile insurance. -Education: High School diploma or equivalent (GED), Bachelor’s degree preferred. -Ability to frequently stand, walk, stoop, kneel, crouch, and climb (stairs, steps, ladders, etc.). -Ability to frequently operate general office equipment such as, but not limited to, personal computer, telephone, photocopying machine, facsimile machine and postage machine. -Ability to perform basic arithmetic skills such as measurement, addition, subtraction, multiplication and division in order to do basic calculations and analysis such as estimating, determining averages and percentages, and totals. -Ability to frequently transport up to 60 pounds variable distances and the mobility and flexibility to store and retrieve packages from shelving.

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Benefits

-Exempt – not-eligible for overtime unless hourly

About Edgewood Properties, Inc.

-A well-established real estate developer, focusing on residential and commercial properties. -A diverse portfolio involving development, management, and renovation across multiple regions. -Founded with a commitment to high-quality, sustainable living and working spaces. -A respected leader in the real estate field. -Typical projects include luxury apartment complexes, commercial office buildings, and mixed-use developments blending residential and retail spaces. -Known for innovative designs, attention to detail, and enhancing the communities it serves. -Expertise spans both residential and commercial sectors, ensuring a versatile approach to every project. -Notable achievements include successfully navigating complex redevelopment projects and consistently delivering value to investors and tenants.

Sector Specialisms