Property Manager (Juno Beach)

Overview

Manages community property operations, finances, staff, and resident relations.

Key Responsibilities

• maintenance logs
• contract management
• financial analysis
• management reporting
• document management
• budget preparation

Tasks

-Update Association communication regularly – Update menu boards, prepare Association newsletter, update Association web-site. -Keeps up to date equipment maintenance logs, inventory, and update preventive maintenance manual quarterly. -Initiates contact with new resident representatives to coordinate the move-in process, provides an introduction and orientation to the staff and building, reviews available services, and reviews the building rules and regulations. -Creates a management report, which depicts an update on administrative items, a financial overview, actual condition of the property, progress of specific projects, and makes clear and concise recommendations. -Sets and adheres to the highest standards of performance and instills them in the staff by personal follow-up to insure that the service is being delivered. -Establish and maintain collaborative working relationships between departments, with coworkers and particularly with other members of a project team. Prepare for team meetings, in advance, and act as chairperson for the meeting. -Monitors contracts regularly. Evaluate and negotiate all contracts effectively. Ensure all vendors provide a certificate of insurance naming the Association and KW Property Management as additional insured and certificate holder. Obtain copy of all business licenses from vendors. Update all documents accordingly. -Analyze and distribute monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables. -Prepare annual budget for the association. -Attends monthly Manager’s meeting. -Maintain and uploads all documents into the management support systems accurately and update accordingly. -Monitors aging report, timely legal action, and updated collection module on a timely basis. -Acquires and maintains current knowledge of state and regulatory agency statutes and each client’s community documents, policies, and procedures. -Maintain complete and accurate property files and records, according to department systems, with an emphasis on documentation for future reference. Coordinate with headquarters support staff on management company procedures for processing and distributing information. Provide prompt, detailed and accurate general status reports on all properties assigned. -Maintain accurate records, files and communication pertinent to the Association office. Organizes all files and policies as per the company’s standards. -Supervise on-site team members. Develop specifications and continually evaluate service needs and performance in all areas of maintenance and management. Encourages staff to behave in a professional manner and comply with company’s safety standards. Motivates staff to work as a team. -Responds to phone calls and correspondence in a timely and professional manner. -Processes violations, work orders, architectural control applications, lease applications, and sale applications regularly on a monthly basis as required. -Maintain a professional relationship with the BOD, Unit Owners, and vendors. -On assigned properties, act as the company's primary coordinator to assure that the company’s efforts fully meet and exceed contractual property management obligations. -Prepares professional presentations of reports, action plans, budgets, bid analysis, etc. -Supports the KWPM’s GREAT values, philosophy, goals and adheres to KWPM policies.

Requirements

• cam license
• microsoft office
• bilingual spanish
• customer service
• cash flow
• management

What You Bring

-Possesses all knowledge of assets cash balances and availability of funds for projects. Cash flow management for capital improvement. -Some locations will require bi-lingual in English and Spanish -Ability to run a BOD meeting when necessary according to Roberts Rules of Order. -Must have a strong working knowledge of customer service principles and practices. -Must be proficient and working knowledge of Microsoft Office Applications. -The position is fundamental to all functions of the community and includes working closely with the Association Board of Directors and/or the Developer to manage and operate the community, facilitate solutions to problems within the community. Strong management skills, customer service skills, and supervisory skills are required. -Must have a Florida CAM license. -Organizes time effectively and successfully balances the competing demands of multiple projects. -As the key employee liaisons between the client, KW Property Management, and internal support staff, the Property Manager must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. -Must have a valid FL Driver’s license. -Must have the ability to react and address all emergency situations in a timely manner. -Ability to read, analyze, and interpret technical procedures, leases, regulations, or documents with a similar degree of complexity.

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About Kw Property Management And Consulting

-quickly rose to prominence as a leading provider of comprehensive property management solutions. -specializes in managing a diverse portfolio of residential and commercial properties, providing expert consulting services to investors, developers, and owners. -focuses on maximizing value by integrating strategic planning, efficient operations, and in-depth market analysis to deliver optimal results for clients. -notable projects include high-end residential buildings, mixed-use developments, and large-scale commercial spaces, positioning the firm as a key player in Florida’s real estate sector. -service offerings also include property investment advisory, construction management, and facilities operations, serving both private clients and institutional investors. -known for its unique blend of personalized service and industry expertise, earning a reputation for integrity, efficiency, and long-term client relationships.

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