Contracts Coordinator

Overview

Manage and ensure compliance of all company contracts throughout their lifecycle.

Key Responsibilities

• contract drafting
• record keeping
• compliance audit
• risk management
• liaison
• signature collection

Tasks

The Contracts Coordinator is responsible for managing all aspects of customer, subcontractor, purchasing, and employee contracts throughout their lifecycle, ensuring that contracts are legally compliant and align with company goals. The role is best suited for a thorough, meticulous individual with string legal acumen. -Monitor lien notices and prompt payment documentation for legal validity. Draft related forms as needed. -Provide information to internal employees as needed to ensure compliance with the contract throughout the life cycle of the project. -Serve as liaison between outside parties and internal stakeholders to bring contracts to executed status, when applicable. -Draft contracts of all types; review with legal counsel when needed. -Build and maintain relationships with clients and suppliers. -Maintain detailed records of the company’s contracts, both current and past, to ensure all contracts are accurate and relevant documentation is correct and updated. -Identify and manage risks related to projects. -Oversee subcontractor contracts and performance to AMI standards. -Monitor AMI proposal / terms and conditions for updates and adjustments based on legislative and regulatory requirements, as well as business relationships and conditions. -Review communications as requested for legal validity. -Audit contracts for compliance issues and record any variances or changes. -Facilitate legal discussion on contract issues. -Review customer prime and sub contracts with respect to AMI terms and conditions and allowances in an expeditious manner. -Navigate and provide solutions for tolerances within contract conflicts. -Collect signatures and consistently communicate contract status to the team. -Create and update employment contracts.

Requirements

• problem solving
• legal writing
• time management
• bachelor's degree
• paralegal certificate
• 3-year exp

What You Bring

-Problem-solving and meticulous attention to detail. -Strong organizational, communication, research, analytical, and (legal) writing ability. -Proactive mindset and excellent time management. -Bachelor’s degree or paralegal certificate required. -Confidentiality and trustworthiness. -Minimum three (3) years contract or paralegal experience.

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Benefits

Salary Range: $60,000-$75,000 per year

About Ami Construction, Inc.

-Led now also by Jack McDonald (Vice President since 2022), the business remains family‑owned and locally focused. -Typical projects include new parking lot construction, resurfacing, sidewalks, curbs, speed bumps and ADA signage installations. -The company emphasizes low‑impact scheduling and clear communication via project maps and timelines to minimize client disruption. -It serves sectors including retail, industrial, multi‑family housing, offices and municipal roadway & infrastructure sites.

Sector Specialisms