Fleet Administrator

Overview

Support national fleet operations through data management, compliance, maintenance coordination, and vendor liaison.

Key Responsibilities

• fuel card
• invoice processing
• service tracking
• inventory management
• asset database
• fleet reporting

Tasks

-Administer the national fuel card program, including issuing new cards, monitoring usage, and reporting anomalies. Assist with the renewal of insurance policies and ensure new assets are promptly insured. -Assist with the reconciliation and processing of fleet related invoices. -Assist in tracking service intervals and liaising with national maintenance provider and internal site resources on issues, delays, and non-compliance. -Maintain inventory of surplus equipment and coordinate refurbishment, redeployment or disposal efforts as directed. -Support communication with fleet service vendors, lessors, and equipment suppliers. Request quotes, follow up on orders, and support pricing comparisons or contract reviews. -Help implement and maintain fleet policies and procedures, including communications to relevant personnel. -Track, organize and maintain fleet-related documentation, including titles, registrations, insurance certificates, inspection records, and lease/finance agreements. Ensure compliance with DOT, OSHA, and other local/state/federal regulations. -Assist in preparing regular fleet performance reports, maintenance cost summaries, and utilization data for management review. -Maintain and update the fleet asset database for all vehicles and equipment, from acquisition to disposal. Ensure data accuracy across multiple systems and reports.

Requirements

• 2+ years
• associate degree
• fleetio
• samsara
• erp systems
• excel

What You Bring

-2+ years of experience in an administrative or coordination role, preferably in logistics, maintenance, or fleet management -Associate degree or relevant certification preferred; equivalent experience considered -Ability to multitask in a fast-paced environment -Knowledge of DOT compliance requirements and vehicle/equipment maintenance processes -Clear communication skills and comfort working with cross-functional teams -Experience with ERP systems or fleet software such as Fleetio, Samsara, or equivalent -Strong attention to detail and organizational skills -Familiarity with fleet management systems, asset tracking tools, and Microsoft Office Suite (especially Excel)

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About Glen-Gery

-A leading manufacturer of brick and stone products. -Known for producing high-quality building materials used in both residential and commercial projects. -Rooted in innovation, offering a wide range of styles and colors to meet diverse design needs. -Products used in iconic structures, blending durability and aesthetic appeal. -From custom brick designs to sustainable manufacturing processes, pushing boundaries in the industry. -Serves a variety of sectors including residential, commercial, and infrastructure, providing tailored solutions for each market. -Recognized for craftsmanship, with products used in projects from small-scale homes to large urban developments. -Commitment to quality reflects in the enduring legacy of the brand, trusted by architects and builders alike.

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