Assistant Hire Controller

Overview

Manage equipment rentals, personnel charges, and sales orders using IFS for projects.

Key Responsibilities

• invoice prep
• ifs management
• timesheet management
• rental tracking
• po follow-up
• backup docs

Tasks

-Assist the hire controller in raising the preliminary invoices prior to the monthly invoice meetings. -Coordinate with ops manager on equipment availability and assign to the project on IFS. -Assist the operations team when required and vacation cover. -Assist in the management of the rental trigger points for equipment and personnel from the contract. -Prepare and send out equipment timesheets and so the hire controller can ensure IFS matches the signed timesheets. -Attend regional monthly invoice meetings. -Assist in following up for PO’s from the clients. -Assist in updating ongoing rentals to mirror shipping, operational, standby periods and off-hires. -Follow up on personnel timesheets with the operations team. -Ensure the initial PO matches the terms and conditions of the contract and request revisions if needed. -Assist in preparing all relevant back-up documentation to be submitted to the invoicing team for accurate submission at months end.

Requirements

• microsoft office
• hse
• driving licence
• problem solving
• communication
• bookkeeping

What You Bring

-Proficiency in Microsoft Office applications such as Excel, Outlook and Word. -Knowledge of health, safety, and environmental regulations. -KSA driving license with own car. -Positive attitude, team player, and ability to work under own initiative. -Strong problem-solving skills and attention to detail. -Excellent written and verbal communication skills in English. -Basic accountancy or bookkeeping. -Ability to work effectively with cross-functional teams. -Excellent communication and interpersonal skills.

People Also Searched For

About James Fisher And Sons Plc

-Evolved into a global marine engineering powerhouse. -A global marine engineering powerhouse. -Fleet underpins ocean-going and coastal transport alongside specialized technical services across energy, defence, and renewables. -Pioneered heavy-lift sea transport and nuclear-fuel carriage in the 1960s, and later developed deep-sea rescue submarines. -Typical projects include offshore oil decommissioning, diving, and ROV operations, and submarine rescue missions. -With subsidiaries like Fendercare, Divex, and JFD, serves sectors from energy and marine to defense, nuclear, ports, and infrastructure. -In 2005, helped rescue seven Russian sailors using its Scorpio 45 submersible—an unusual highlight in its history.

Sector Specialisms