Administrative Assistant & Proposal Coordinator

Overview

Admin & proposal coordination for Buildings team, supporting BD, docs, events.

Key Responsibilities

• proposal development
• opportunity monitoring
• report editing
• project scheduling
• budget management
• team collaboration

Tasks

-Work as a contributing team member within a multidiscipline team. -Collaborating with internal marketing and subject matter experts to develop highquality proposals -Monitoring internal systems to identify new project opportunities -Edit technical reports for clarity and language proficiency -Manage administrative tasks including project registration, file organization, and equipment tracking. -Create promotional materials to support marketing efforts. -Coordinating project schedules, deliverables and budgeting using internal tools -Plan and coordinate business development events and team participation.

Requirements

• eh&s
• ms office
• indesign
• communication
• problem solving
• collaboration

What You Bring

-Comply with Stantec's EH&S program. -Ability to work with others on large complex proposals and projects. -Ability to meet tight deadlines and manage multiple priorities. -A collaborative mindset and eagerness to learn. -Strong desire to learn and work in a team environment -Proficient in relevant software programs including (MS) Office Suite (Word, Excel and PowerPoint), and proposal development apps such as InDesign -Ability to solve problems using sound professional judgment, creativity and innovation. -Recognizes when functional problems are developing and proactively initiates appropriate corrective actions. -Strong written and verbal communication skills, with a high level of English proficiency (postsecondary English is an asset) -Understand and work within Stantec's quality control guidelines.

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About Stantec

-Began as a one-person environmental engineering practice and has grown through strategic geographic and service expansion. -Publicly listed on the NYSE and TSX, Stantec has completed major acquisitions to bolster expertise and strengthen global infrastructure portfolio. -Headquartered in the iconic Stantec Tower in Edmonton, the company has delivered landmark projects like the Panama Canal Expansion and high-profile community developments. -Leverages interdisciplinary teams of designers, engineers, scientists, and project managers. -Typical projects span urban planning, civil infrastructure, water management, environmental assessment, energy delivery, and architectural design, serving public and private sectors. -Blends technical prowess with visionary design in bold ventures such as designing its own mixed-use tower and leading multi-nation infrastructure projects.

Sector Specialisms