Project Coordinator

Overview

Coordinate energy‑efficiency projects, handling eligibility, QA/QC, close‑out and invoicing.

Key Responsibilities

• billing
• metrics
• inspection
• third‑party
• eligibility
• invoicing

Tasks

-Work with data analyst to complete weekly billing activities. -Monitor key performance metrics related to the QA/QC process, identify and implement opportunities for program policy and process improvements. -QA/QC: Conduct onsite pre & post-inspection curing, communicate with customers and contractors about outstanding issues, shepherd project close-out to resolve all issues in a timely manner. -Facilitate third-party QA/QC project selection process, communicate with third-party evaluation party to resolve any ensuing issues. -Account Eligibility: Provide timely verification of account eligibility to contractors and sub-contractor(s). -Administer the pre & post-inspection process using company portal and administration platform. -Project Close-out and Invoicing: To Review, reconcile and collect required project back-up documentation.

Requirements

• hvac
• lighting
• crm
• project management
• organizational
• communication

What You Bring

-Knowledge of (or demonstrated interest and capacity to learn) HVAC equipment and mechanical systems, including pumps, motors, variable speed drives, chillers, cooling towers, air handlers, chilled and hot water loops, and boilers. -Knowledge of (or demonstrated interest and capacity to learn) energy efficient lighting technology and lighting controls, such as LED, occupancy sensors, daylighting, etc. -Proficiency with software tools such as: spreadsheets, project management, word processing, presentation, and Client Retention Management (CRM) programs and platforms. -Strong organizational skills with ability to manage projects from inception to close while maintaining strong customer service practices, the ability to multi-task, and attention to detail. -Ability to communicate effectively with our contractors and customers and work collaboratively with our engineering staff and program managers.

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Benefits

-Use of a personal car is required. Documented mileage and tolls are reimbursed on a weekly basis.

About Willdan

-Founded in 1964 in Southern California by two engineers solving local municipal challenges. -Went public in 2006 (NASDAQ: WLDN), expanding via strategic acquisitions including energy, engineering, and analytics firms. -Delivers complex energy and infrastructure projects—such as grid modernization, EV charging, stadium transit planning, and data pipelines. -Operates in two main segments: Energy (efficiency audits, demand reduction, performance contracting, analytics) and Engineering & Consulting (city engineering, structural, transportation, water resources). -Typical clients include utilities, government agencies, schools, hospitals, industry, and commercial businesses across 20+ states. -Notable projects include an NFL-stadium traffic plan in Inglewood and solar+storage studies for Minnesota.

Sector Specialisms