Senior Administrative Support Specialist

Overview

Senior admin specialist supporting AFCEC/CF operations at JBSA-Lackland, TX

Key Responsibilities

• data collection
• sharepoint
• classified info
• meeting coordination
• report generation
• strategic communications

Tasks

-Attend monthly meetings with the AFCEC/CF Division Chiefs and Deputies regarding ongoing personnel actions -Obtain information from AFIMSC/DP about the PDs in which CF Personnel are located and compile/analyze/provide that information to the Government -Properly manage SCIF, safe, containment and disposition of classified information -Assist in the dissemination of information gained on projects or programs to appropriate Air Force Stakeholders -Assist in documenting program files, organizing files and providing administrative support, such as filing minutes of regulatory and partnering sessions at local or worldwide locations -Support the Air Force at conferences and meetings -Take the form of meeting setup, facilitation, as well as deliverables (graphics, audiovisual equipment, study materials, invitations, record keeping) -Organize and maintain AFCEC/CF online and internal SharePoint data repositories -Store, transmit, evaluate and/or present data generated in support of the AFCEC Mission -Provide recommendations to the Government, identifying outdated Personnel Documents (PDs) and PDs that require rewrites and resubmit packages to Government Personnel to the correct PDs -Perform data collection in support of AFCEC's Facility Engineering Directorate programs -Collect, create, review, analyze, store, and present digital information in support of the execution of the Air Force MILCON and FSRM programs -Provide administrative assistance that is highly reliable, highly credible professional expertise supporting AFCEC/CF's global AF facility design and construction execution mission -Maintain databases for specific project tracking. Collect the data and compile it into files compatible with AFCEC standards -Provide assistance in the development and delivery of strategic communications projects and tools -Collect data on services AFCEC provides to its customers. Analyze and report on findings -Meeting preparation, coordination, and execution -Assist as directed in administratively drafting packages for the reassignment and recruitment for AFCEC/CF positions and submit to AFCEC/CF Division Chiefs and supervisors for review/submittal

Requirements

• ms office
• ms project
• adp
• high school
• secret clearance
• time management

What You Bring

-Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously -Ability to stand, walk, and sit for long periods of time -At least five (5) years of experience in administrative work with an Associate's Degree -Ability to use hands to handle or feel objects or controls and reach with hands and arms -Software: Proficiency using MS Office Suite Applications, MS Project Management, ADP systems, Task Management Tool (TMT) and Workflow Systems -At least three (3) years of experience in administrative work with a Bachelor's Degree -Regularly required to stoop, kneel, bend, crouch -Ability to lift up to 25 pounds -Must have at least ten (10) years of experience in administrative work with a High School Diploma or equivalent -Time management -Office communication, verbally or in written format -Education: A minimum of a High School Diploma or equivalent is required -Ability to talk or hear, both in person and by telephone -Applies only to full-time employees -Strong Communication Skills: Excellent verbal and written communication skills -U.S. Citizenship and the ability to obtain/maintain a Secret Clearance is required

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Benefits

-Employee Assistance Program (EAP) -Tuition reimbursement & professional development -Traditional & Roth 401(k) options with fully vested employer match -Discretionary bonus -*Medical, Dental, and Vision Insurance with health care concierge -*Employer provided Short-Term & Long-Term disability -*Employer provided Life insurance -Employee discounts -*Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits -*Generous PTO plus 11 paid holidays -Participation in the Employee Stock Ownership Plan - BB&E is 100% employee-owned! -Employee referral program -Competitive compensation packages (states not required to list range) or salary range - $minimum - $mid-point (only in states required) -Pet insurance discount

About Bb&E Consulting Engineers And Professionals

-BB&E Consulting Engineers and Professionals is a leading provider of engineering, design, and project management services. -With decades of expertise, the company specializes in delivering complex, high-impact projects for diverse sectors. -Its portfolio spans a wide range of industries, from energy and infrastructure to residential and commercial developments. -BB&E's team brings cutting-edge solutions to critical challenges in heavy civil engineering, transport, and utilities. -The firm prides itself on executing projects that combine innovation, precision, and sustainability. -From conceptual design to project completion, BB&E ensures the highest standards of quality and efficiency. -With a global footprint, BB&E is recognized for its ability to manage projects of varying scope and complexity. -The company has earned a reputation for delivering on time, within budget, and to the highest engineering standards.

Sector Specialisms