Administration Assistant

Overview

Provide professional admin support to Business Support Lead, divisional teams and the wider business.

Key Responsibilities

• data analysis
• reporting
• project coordination
• task management
• procurement
• stakeholder liaison

Tasks

-Booking Meeting rooms and arranging catering -Analysing and presenting information in various formats, e.g. spreadsheets, charts, presentations, and written reports; -Coordination of appropriate projects for the Divisional teams with elements of business development, health and safety visit tracking and coordination etc -Dealing with adhoc requests. -Answering general queries or passing to the relevant department -Liaising with field-based engineers for updates via email and telephone -Sourcing and ordering stationery and office equipment. -Providing full administrative support to Business Support Lead / Divisional teams and wider business -Task management – ensuring regular and reactive tasks carried out to highest standard and agreed deadlines -Compiling, circulating and attending weekly conference call / agenda -Distributing Mail -Booking of meeting rooms within the M&S floor -Supervision and sourcing of office stationery and equipment

Requirements

• ms word
• excel
• powerpoint
• a level
• data analysis
• communication

What You Bring

-Willingness to work flexible hours -Confident liaising at regional, divisional and senior level. -Strong organisational skills with the ability to manage multiple priorities -Highly developed communication skills, confident in communicating at all levels. -Experience in developing strong working relationships with Colleagues -Effective communication skills both written and verbal -Ability to work under pressure -Familiarity with assessment and disciplinary procedures preferred -Educated to Higher Grade / A Level standard -IT literate with advanced MS Word, Excel and PowerPoint -Ability to extract, collate and present performance data relevant to the business -PC literate

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About City Building Engineering Services (Cbes)

-Specializing in delivering comprehensive services for both public and private sector clients, works across multiple sectors including buildings, infrastructure, and energy. -With a history rooted in reliability and technical expertise, manages projects of varying scales and complexity. -Diverse portfolio includes projects from residential developments to large-scale commercial and industrial works. -Stands out for its integrated approach, offering services in design, construction, and maintenance, ensuring projects are delivered on time and within budget. -Known for innovation, leads in sustainable building solutions and forward-thinking engineering techniques. -Thrives on tackling challenges and pushing the boundaries of engineering excellence.

Sector Specialisms