Document Control Coordinator

Overview

Oversee document control for multiple projects, ensuring compliance and timely submissions.

Key Responsibilities

• distribution lists
• technical issues
• team supervision
• standards implementation
• reporting templates
• workload monitoring

Tasks

✅ Define internal distribution lists based on project communication matrices and ensure Document Controllers are correctly trained on usage. Report any escalations, complaints, or performance concerns to the Document Manager. ✅ Notify Document Manager and PMs of any technical issues impacting document management (e.g., client portal downtime, server outages) and support temporary solutions to maintain continuity. ✅ Ensure Document Controllers attend weekly/monthly project or Client document control meetings when required. Ensure correct implementation of required standards and templates within the project document management system. 🌍 Work on high-profile international projects ✅ Ensure timely handover and continuity of documentation activities during scheduled absences or leave. ✅ Provide day-to-day technical supervision and guidance to the Document Control Team to ensure compliance, on-time submission, quality, and proper handling of project documentation. ✅ Monitor team workload and identify potential imbalances. Recommend resource reallocation to the Document Manager. Review client document management specifications. ✅ Agree weekly issuance schedules for Document Timing Review Registers with the Document Manager and ensure timely delivery by assigned Document Controllers. Ensure Document Controllers prepare reporting templates in a timely manner, monitor team inputs, and manage on-time submission of the full report. Highlight anticipated workload challenges and propose mitigation plans for approval. Once approved, coordinate with Project Managers (PMs) to ensure smooth transition and handover of tasks.

Requirements

• excel
• word
• powerpoint
• communication
• document control
• engineering

What You Bring

✔ Advanced skills in MS excel, word, power point mandatory ✔ Excellent organisational & communication skills ✔ Strong understanding of document control systems, workflows, and client specifications ✔ Experience in Document Control roles within engineering / survey / offshore / oil and gas

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Benefits

🤝 Collaborative & supportive environment 📈 Opportunity to grow within a dynamic organisation

About Next Geosolutions

-Focused on integrating geospatial data with real-world applications to drive innovation. -Delivers advanced geospatial solutions for major infrastructure and energy initiatives. -Employs state-of-the-art technology to ensure precise collection and analysis of geospatial data. -Conducts a variety of projects including surveying, mapping, environmental assessments, and site evaluations. -Caters to industries such as energy, marine, infrastructure, and utilities, prioritizing safety and sustainability. -Recognized for providing accurate and actionable insights that aid in strategic decision-making. -Utilizes both traditional and cutting-edge methodologies, including drone surveys and LiDAR, for comprehensive data capture. -Offers tailored, client-centric services to facilitate project development from initial concept to final execution.

Sector Specialisms