Facility Coordinator / Receptionist

Overview

Provide operational and administrative support for facilities management and front‑desk services.

Key Responsibilities

• fm coordination
• reporting
• inventory management
• maintenance scheduling
• visitor services
• conference rooms

Tasks

-Deliver services and activities in line with budget and reporting requirements -Ensure conference rooms are cleaned on a regularly scheduled basis -Facilitate supply of office stationery, pantry supplies, stock medicine cabinets and etc. -Raise work orders, adjust maintenance schedules and sign off work permits to optimize and maintain the work schedule. -Assist with catering setups, event planner and ordering, as required -Inventory and stocking of office and tea point supplies, where applicable -Act as administrator for conference rooms throughout the portfolio -Answering incoming call and receiving incoming mails -Sort and distribute all incoming mail and overnight packages -Greet external visitor and internal staff with high degree of professionalism and courtesy -Handle walk-in enquiries, guest wireless assistance and visitor pass -Manage postage, local/ foreign courier in and out. -Coordinate site operations to ensure continuity of FM services with minimum disruption to the client's business operations -Deliver on going performance and compliance reporting to all stakeholders, following contract and corporate obligations in conjunction with the sub regional lead. -Comply with our company's systems. -Coordination of monthly reports -Maintain up-to-date Emergency contract information list with work, home and cell numbers -Participation in any Team Meeting and coordination of minutes -Coordinate the facilities management service, which encompasses hard and soft services following environmental safety guidelines.

Requirements

• ms office
• fm software
• compliance
• problem solving
• communication
• budget management

What You Bring

-Knowledge of compliance, safety, and maintenance regulations. -2+ years of experience in facilities management or a similar role. -Proficiency in MS Office and FM software/tools. -Excellent communication and teamwork skills. -Strong organizational and problem-solving skills. -Ability to manage vendors, budgets, and reporting tasks.

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Benefits

-Career development and a promote from within culture; -We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms