Lead – Studio Operations (Task Master – Design Delivery)

Overview

Lead studio operations to drive task management, ensure on‑time delivery across locations

Key Responsibilities

• task management
• workflow coordination
• dependency tracking
• client signoff
• procurement coordination
• progress monitoring

Tasks

You’ll be the one who ensures the system runs right—every task, every person, every handoff. You will create a studio culture of discipline, structure, and accountability, making sure nothing lags, nothing is vague, and every project closes on time. The role is about daily activation and tracking of task management systems across all projects and studio locations. The goal is singular: to close projects on time, by ensuring the studio functions like a well-oiled machine. We are looking for a sharp, structured, and relentless Lead – Studio Operations to bring clarity, speed, and discipline across our studios. This role is the execution engine that drives every project—right from the pitch stage—through a well-defined, standard workflow ensuring every team member knows their tasks, executes them on time, and dependencies are resolved proactively. -Track all internal and client-related submissions as per studio workflow and keep records up to date. -Ensure smooth and timely handovers across all stages: design development → pre-construction → tender → GFC. -Conduct structured daily/weekly follow-ups with all teams, ensuring adherence to standard studio workflows. -Identify and track interdependencies across teams, resolve misalignments, and unblock work in real time. -Work with technical and detailing teams to ensure all drawings and documents are buildable, coordinated, and released on time. -Act as a bridge between design, engineering, procurement, and execution teams to keep project momentum high. -Eliminate the wait-for-someone-else loop—solve issues at the source, escalate where necessary, and keep the chain moving. -Align internal teams on deliverables, dependencies, and ownership at every phase of the project. -Track every active project daily across Bangalore, Hyderabad, and Singapore—ensuring tasks are moving, not stalled. -Coordinate with procurement to ensure they have clear, complete, and timely information to initiate orders without delays or gaps. -Work with design and operations leads to activate project workflows from day zero allocating owners, deliverables, and timelines. -Own and implement structured task management for every pitch and live project using studio-standard workflows -Ensure every team leader and their member has 100% clarity on what to do, by when, and how it fits into the larger delivery chain. -Flag delays, resolve execution issues, and maintain real-time visibility into progress and blockers. -Ensure teams don’t work in silos but move forward together with shared clarity. -Ensure client signoffs on design milestones are obtained as per schedule—no slippages, no surprises.

Requirements

• project tools
• architecture degree
• 6-10yrs
• studio operations
• task management
• design lifecycle

What You Bring

2. Daily Monitoring & Studio Progress Discipline 4. Interdependency Management & Studio-wide Coordination 1. Task Management System Activation Across Projects -A structured taskmaster with a knack for operational clarity and studio-wide visibility. -Strong at spotting gaps, driving resolution, and ensuring no task falls through the cracks. -Excellent with systems, tools, and building momentum in teams. -A project/studio operations leader with deep knowledge of workspace project cycles preferably from a design & build or architecture environment. -Ability to manage multi-location teams and build daily operational rhythm. -Familiarity with the entire design lifecycle, from pitch through GFC and procurement readiness. -Degree in Architecture, Interior Design, Construction Management, or Engineering preferred. -Experience with project management and task tracking tools (e.g., Zoho, Trello, Notion, Asana, Monday.com). -Experienced in workspace project operations, especially in design and build environments either from lead architect position or from the lead project manager position -6–10 years of experience in project or studio operations within design or construction environments. -Comfortable managing tasks for multiple live and pitch-stage projects simultaneously. -Bachelor’s or Master’s degree in architecture, Engineering, or Construction Management.

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Benefits

-A collaborative, fast-paced environment with direct access to leadership and real growth potential. -Opportunities to lead from the front and directly impact the delivery of award-winning workspaces. -A chance to work with passionate designers and project leaders delivering some of India’s most innovative workplaces.

About Zyeta

-A spirited team of architects and interior designers began with a mission to revolutionize workspaces. -The firm has grown from a boutique studio to a global player, completing hundreds of workspace projects across multiple geographies. -Specializing in office and commercial interiors, the company integrates design and build capabilities to deliver turnkey solutions. -Their projects blend aesthetic innovation with practical value—optimizing workforce efficiency and driving client growth. -Including the award-winning hub, which garnered attention for its culture-infused, adaptive design. -Driven by a design-tech approach, the company champions energy-efficient lighting, smart HVAC systems, and dynamic space modules. -A nimble firm at heart, combining youthful energy with robust project execution, setting new benchmarks in workspace design.

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