Safety/Training Administrative Assistant (Anchorage)

Overview

Provides admin support to project teams, handling confidential docs, data entry, filing.

Key Responsibilities

• data entry
• document control
• file management
• onboarding support
• safety compliance
• customer service

Tasks

-Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients. -Assist administrative and project team with onboarding of personnel -Provide all other clerical assistance to administrative and project management teams -Safety and Security – Promotes a safe work environment for co-workers and customers. -Maintain project controlled documents in accordance with instructions from the project management team -Attention to Detail – Ensures one's own and other's work and information are complete and accurate. -Input data as needed on a daily basis as directed -Safety and Security – Actively promotes and personally observes safety and security procedures and uses equipment and materials properly. -Undertake special projects as requested by project management team members -Maintain and follow procedures for collecting, filing and safekeeping project documentation -JOB SUMMARY:** This position primarily provides administrative support to administrative and project management teams. The Administrative Assistant will work with highly sensitive, private and confidential company and personnel information and records. Job requirements include exceptional organizational skills, attention to details, data entry, routinely copying and filing documents, and a clear understanding of the importance to collect and uniformly file documents in accordance with the implemented filing matrix and safekeeping protocols. Accordingly, this position must at all times uphold and preserve this confidentiality and secure and safeguard all records.

Requirements

• teamwork
• microsoft office
• high school
• problem solving
• analytical
• project experience

What You Bring

-Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization. -Corporate Values – Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities. -QUALIFICATIONS:** To successfully perform this job, this position must perform all duties and responsibilities accurately and satisfactorily while complying with specific deadlines. The qualifications listed below are representative of the knowledge, skills, and/or abilities required to satisfactorily perform this job. -Communication Skills – Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others. Professional and open communication is required by all. Ability to recognize and accurately communicate important issues and questions to appropriate staff personnel. -Analytical Skills – Ability to analyze and improve work processes and documentation workflow. -Planning/Organizing – Ability to organize and prioritize daily work, including tracking and managing numerous and varied tasks, uses time efficiently and develops realistic action plans; has ability to manage multiple priorities and projects simultaneously. Ability to set and achieve goals and meet deadlines. -Confidentiality – Full and complete knowledge and understanding that highly sensitive, private and confidential data requires handling with the utmost discretion. -Quality Management – Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Ability to successfully and accurately perform duties and responsibilities with minimal direct supervision. Ability to proactively work in a high paced, deadline oriented environment. -1 year project experience preferred. -PHYSICAL DEMANDS:** The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to reach with hands and arms. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions]. -Judgment – Displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions. -High School Diploma or GED. -Must have a strong working knowledge of computers and proficiency in all Microsoft Office Suite programs. -Ability to learn, understand and effectively use client and DES' corporate management information systems. -Problem Solving – Ability to define problems, collect data, establish facts, and draw valid conclusions. -Understand, practice and continually lead by example Doyon Energy Services' commitment to zero incident safety and environmental culture

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Benefits

-REASONABLE ACCOMMODATION:** It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

About Doyon, Limited

-Founded with a vision to provide exceptional construction and engineering services, Doyon, Limited has become a leader in its industry. -The company operates in a wide range of sectors, from energy and oil & gas to government infrastructure projects. -Known for its extensive capabilities in large-scale construction and project management, Doyon has earned a reputation for reliability and quality. -Doyon specializes in both public and private sector projects, demonstrating versatility and a commitment to meeting diverse client needs. -Over the years, Doyon has expanded its expertise into energy, infrastructure, and utilities, becoming a key player in these critical areas. -Their work spans across North America, with a particular focus on Alaska, where they have contributed to numerous large-scale projects. -Doyon’s dedication to innovation and safety ensures that each project is completed to the highest standards of excellence.

Sector Specialisms