Lead Project Coordinator - building/ construction - office based

Overview

Coordinate construction projects, manage documentation and lead the project admin team

Key Responsibilities

• project tracking
• document management
• material coordination
• quality control
• invoice processing
• performance reporting

Tasks

As the Lead Project Coordinator you will be responsible for ensuring projects run smoothly with the assistance of a Project Administrator. It's important to plan, track, and forecast using the Project Tracker and Target Revenue, prepare necessary paperwork, and attend pre-start meetings with the Project Manager. You will verify drawings, parts lists, and financial sheets, and provide subcontractors with all relevant documents for installation. You'll coordinate material orders and acknowledge client POs, ensuring all necessary documents like RAMS are ready as well as set up project folders in platforms like SharePoint and issue relevant cost and variation orders. You will work closely with site teams to manage material deliveries, maintain quality control, and resolve design or installation issues. You'll ensure timely completion and submission of project documentation, process invoices, and assist in preparing monthly forecasts and payment applications. Track project variations and monitor subcontractor performance through KPIs, providing quarterly reports. Stay flexible to support any additional duties as required. -To ensure the team apply standard operating procedures (SOP’s) and processes.

Requirements

• sharepoint
• excel
• construction drawings
• contracts
• team leadership
• problem solving

What You Bring

-Excellent problem-solving skills, with innovative and transparent thinking. -Target & deadline driven, with excellent forecasting & planning and co-ordination skills -To be able to make quick decisions under-pressure. -Knowledge or Awareness of Construction related contracts, subcontracts and Key Performance Indicators would be of benefit. -Experience in working with various project stakeholders, in a subcontract setting, with trade related subcontractors. -To be able to multi-task in a fast-paced environment & undertake critical thinking -Good understanding and knowledge of reading and interpreting design & construction drawings, and terminology. -Knowledge or Awareness Supply Chain, Manufacturing, Warehousing, Logistics would be of benefit. -Good Knowledge or Experience in using Microsoft SharePoint, Forms, Teams, Planner and Calendar Bookings. -Knowledge or Awareness of Project Site Development Operations, Building Regulations, Health & Safety, Commercial & Technical Acumen will be of benefit. -Advance or Excellent skills in MS Excel, MS Word and MS Outlook. -Excellent skills to work & effectively lead and drive the Team (Project Administrator). -Excellent communication skills, at various levels within the organisation and with client stakeholders.

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Benefits

Salary: £27k - £30k, negotiable depending on experience, plus company benefits. All current employees and potential employees are provided equal employment opportunities by Volution Group Plc -Employee Referral Scheme – Receive up to £500 -Annual leave – 25 days and bank holidays -Health Assured Employee Assistance Programme -Volution Values Quarterly Awards – Receive £100 if nominated

About Vent-Axia

-Launched the world’s first electrically-operated window fan and supplied ventilation to 10 Downing Street during WWII. -Now part of Volution Group, it has grown into a multi-million-pound British innovator in indoor air management. -Product line includes extractor fans, whole-house MVHR systems, heat recovery units, electric heating, cooling, and hand dryers. -Typical projects cover new-build homes, social housing, commercial developments, public-sector buildings, and light industrial sites. -Renowned for pioneering products: first SELV fan (1992), Lo-Carbon DC motors (1997), app-controlled Svara fan, and Sentinel Advance web-enabled MVHR. -Award-winning designs include the Red Dot-winning PureAir Sense and H&V News Domestic Ventilation Product of the Year.

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