Proposals Coordinator

Overview

Coordinate proposals and design marketing collateral for an architecture firm

Key Responsibilities

• proposal coordination
• database management
• collateral design
• copywriting
• photo coordination
• social media

Tasks

-Lead the preparation and coordination of proposals, qualifications, and interview materials that align with firm standards and client goals -Maintain and organize marketing assets, photography, and pursuit data in the firm’s database system, ensuring accuracy and accessibility -Design marketing collateral and visual content - including brochures, presentations, and awards submissions - that convey a strong visual narrative -Write and edit project descriptions, staff bios, case studies, and firm-wide communications to ensure consistent tone and high-quality storytelling -Collaborate across teams to coordinate photo shoots, update digital content, and contribute to social media and email campaigns

Requirements

• adobe
• microsoft office
• deltek vantagepoint
• marketing
• proposals
• proactive

What You Bring

This role offers an exciting opportunity for a creative, detail-oriented professional to play a key role in developing visually engaging and strategically crafted proposals and marketing collateral. You’ll collaborate closely with design leaders, marketing teammates, and consultants to bring the firm’s work and ideas to life through thoughtful writing, layout, and storytelling. The ideal candidate will have experience managing proposal submissions, strong Adobe Creative Suite skills, and the ability to stay calm and organized in a fast-paced environment. -Proactive, calm under pressure, and comfortable interacting with firm leadership in a collaborative studio setting -Excellent writing, editing, and organizational skills, with a keen eye for detail and design -Experience with data management systems such as Deltek Vantagepoint is a plus -Prior experience in marketing or proposals coordination, ideally within architecture, design, or a related creative field -Strong proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office

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Benefits

This is a hybrid role based primarily in-office (four days per week), offering the chance to join a dynamic and supportive studio culture with mentorship programs, regular team events, and exceptional benefits.

About The Crowd

-A niche supporting creative talent in architecture, design, and interiors. -Born from a passion for creative industries, quickly expanded to New York. -Bridging international studios with top-tier talent. -Specializing in placements from junior to executive across permanent, temporary, and contract roles. -They’ve filled roles for celebrated architecture and design practices, also covering support positions like marketing, finance, HR, and IT. -Their financial growth remains under the radar, but lean structure and agile recruitment model keep them nimble. -Typical projects include pairing innovative design agencies with strategic hires and helping firms deliver landmark creative work. -Stand-out fact: launched with a bold focus on creative recruitment in a sector overcrowded with generalist agencies, carving out a distinctive identity.

Sector Specialisms