Personal Assistant

Overview

Provide high-level admin support to a busy Director in a fast‑paced architectural firm.

Key Responsibilities

• conference calls
• diary management
• travel booking
• expense processing
• database management
• stakeholder communication

Tasks

-Coordinate and direct conference calls -Manage Director’s diaries with weekly schedules, creating programmes, travel accommodations, booking lunches and dinners -Coordinate admin duties (business and personal), process expenses and holiday requests -Manage the Director’s database in a meticulous and timely manner -Manage communications with internal and external stakeholders on Director’s behalf -Organise meetings, minute taking and record attendees

Requirements

• microsoft office
• adobe indesign
• detail-oriented
• administrative experience
• diary management
• team player

What You Bring

A desirable and prominent international architectural practice is looking for a bright, organised and confident Personal Assistant to support a busy Director in a dynamic, fast-paced environment located in a bustling area of Central London. This is a fantastic opportunity for someone with strong administrative experience who enjoys variety, autonomy, and being the go-to person who keeps everything running smoothly. You will join a collaborative team environment and will be adept at managing multiple tasks with exceptional attention to detail. This role involves overseeing the complex schedules, diary management, personal administrative tasks and more, requiring a high degree of discretion and professionalism in handling sensitive and confidential matters. -Approachable, with confidence and professional manners towards people at all levels -Proficient in Microsoft Office and Adobe InDesign (advantageous) -Natural attention to detail and highly organised with ability to remain calm under pressure -Prior experience in a similar role within a dynamic and fast-paced environment -Excellent verbal and written communication skills -Excellent interpersonal skills and strong team player

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Benefits

Seize the opportunity to join a global leader in architecture and design. You’ll be part of a collaborative work culture that offers enhanced benefits, private medical insurance and strong support for your professional development and growth.

About The Crowd

-A niche supporting creative talent in architecture, design, and interiors. -Born from a passion for creative industries, quickly expanded to New York. -Bridging international studios with top-tier talent. -Specializing in placements from junior to executive across permanent, temporary, and contract roles. -They’ve filled roles for celebrated architecture and design practices, also covering support positions like marketing, finance, HR, and IT. -Their financial growth remains under the radar, but lean structure and agile recruitment model keep them nimble. -Typical projects include pairing innovative design agencies with strategic hires and helping firms deliver landmark creative work. -Stand-out fact: launched with a bold focus on creative recruitment in a sector overcrowded with generalist agencies, carving out a distinctive identity.

Sector Specialisms