Personal Assistant

Overview

Provide high-level administrative support to two Transport Directors, managing diaries, travel, meetings and strategic projects.

Key Responsibilities

• change projects
• stakeholder management
• diary management
• travel coordination
• document drafting
• event logistics

Tasks

We are seeking a motivated and proactive Personal Assistant to support two Transport Directors within Arup’s Commercial Leadership team. This role offers the chance to work at the heart of our transport leadership, providing both high-level administrative support and hands-on assistance with internal projects. Acting as a key link between the Directors and their stakeholders, you’ll play an important role in enabling effective performance and supporting strategic initiatives. -Support Directors on internal change projects and governance processes, anticipating challenges and finding solutions. -Build and maintain strong stakeholder relationships while safeguarding confidentiality and integrity in all interactions. -Manage complex diaries, travel arrangements (including visas), and scheduling conflicts, coordinating effectively with Directors and Assistants. -Provide highquality administrative support, including drafting documents, preparing presentations, handling expenses, and maintaining compliance with policies. -Organise and oversee workshops, meetings, and events, ensuring smooth logistics and accurate followup on actions. -Commitment to excellence, delivering work to the highest standard and championing Arup’s values (Health & Safety, Sustainability, EDI, Digital, Wellbeing).

Requirements

• organised
• adaptable
• communication
• executive support
• problem solving
• collaborative

What You Bring

If you thrive in a dynamic, global environment and enjoy working closely with senior leaders, this role could be a great fit. You’ll need to be organised, adaptable, and comfortable managing multiple priorities. Experience supporting executives and handling sensitive information is valuable, but we also welcome candidates with transferable skills from other backgrounds. You’ll bring a collaborative mindset and a proactive approach to problem-solving, with the ability to anticipate needs and deliver solutions. An appreciation for cultural diversity and a commitment to excellence will help you succeed. We encourage applications from people of all backgrounds and experiences who are passionate about enabling leadership and contributing to strategic initiatives. -Highly organised, adaptable, and confident in managing competing priorities with minimal supervision. -Strong communication skills with discretion, professionalism, and the ability to handle sensitive information. -Ability to develop a deep understanding of leadership priorities and contribute meaningfully to strategic initiatives. -Proactive problemsolver with a collaborative mindset and strong business awareness.

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Benefits

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process. We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts. We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

About Arup

-Specializing in infrastructure, architecture, engineering, and urban planning. -Portfolio spans globally recognized projects, from landmark buildings to major transportation systems. -Engineers, designers, and planners deliver cutting-edge, innovative solutions that anticipate future needs. -Key projects include the Sydney Opera House, Crossrail in London, and the Eden Project in the UK. -Collaborative approach integrates diverse disciplines to create solutions that drive progress and innovation. -A global leader in engineering consultancy with a unique culture prioritizing creativity and client-centered solutions.

Sector Specialisms