Payroll Specialist

Overview

Manages full-cycle semi-monthly payroll, compliance, reporting, and employee support in Canada.

Key Responsibilities

• payroll processing
• audit coordination
• compliance monitoring
• report generation
• benefit reconciliation
• employee communication

Tasks

-Administers, verifies, and commits semi-monthly payroll including any required adjustments -Coordinates responses and documentation for internal and external payroll audits, ensuring timely and accurate information delivery -Processes end-of-employment payments and documentation (e.g., ROE) in compliance with applicable legislation -Reviews and commits year-end documents; audits employee regional tax forms (e.g., T4) for accuracy -Completes year-end payroll reconciliations to meet all legislative and regulatory requirements -Communicates payroll-related information to employees, government entities, and financial institutions in compliance with company policies and regulatory requirements -Processes other payroll transactions, including off-cycle adjustments, wage garnishments, taxes withholdings and government remittances. -Prepares and submits required payroll reports to government agencies in a timely manner -Runs and reconciles weekly benefit accruals after regional timesheets have been posted -Reviews and approves employee payroll form submissions, including direct deposit details and tax withholding elections -Identifies opportunities to improve payroll processes and recommends and implements enhancements to increase accuracy, efficiency, and compliance -Monitors and evaluates changes in regional and local legislation, ensuring timely and accurate implementation into payroll processes -Publishes the annual timesheet and expense report schedule to the company intranet -Reviews employee retirement savings contribution elections and uploads contribution reports to the retirement plan administrator -Generates payroll reports and conducts audits to ensure payroll accuracy -Maintains strict confidentiality of employee records and ensures that all sensitive payroll data is only securely stored within the designated payroll system -Ensures payroll practices comply with all applicable regional and local regulations, as well as internal company policies -Performs quarterly payroll reconciliations, including taxes and adjustments, in preparation for year-end reporting. -Imports time sheets and expenses into payroll; ensures all payments, (e.g. overtime), comply with regional labour laws and company pay policy -Ensures payroll reflects changes in employee profiles, including updates to tax obligations and benefit eligibility -Acts as the primary point of contact for employees and external payroll-related inquiries -Annually, in January, sets up the semi-monthly payroll processing calendar in Dayforce -Audits, corrects and posts weekly timesheets and expense reports in the accounting system -Conducts payroll onboarding for all new hires, ensuring accurate data entry and compliance with payroll procedures. -Manages and reconciles Workers’ Compensation payments and audits for each applicable region

Requirements

• dayforce
• excel
• payroll experience
• payroll legislation
• post‑secondary
• detail oriented

What You Bring

-Registration with a relevant professional payroll association is required -Detail oriented -7-10 years of payroll experience in the professional services industry and/or experience in processing semi-monthly payroll -Experience in Dayforce payroll software -Strong understanding of federal and provincial payroll legislation and year-end processing -Proficiency in Dayforce payroll software and in Microsoft Office, particularly Excel is required. Familiarity with Vantagepoint is an asset -Have successfully completed relevant post-secondary education

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About Norr

-Operating from offices in Canada, the US, UK and UAE, the company weaves architecture, engineering, interior design, planning and landscape into each project. -The firm created centers of excellence structured around its 14 market sectors to deepen expertise and drive innovation. -Signature projects include justice complexes, university science buildings, commercial towers and mixed‑use transportation terminals. -Employee ownership fosters dedication, while the integration of disciplines ensures seamless delivery from concept through completion. -Their global teams deliver timeless, functional designs that balance user experience with technical precision. -A bold brand refresh in 2019 reinforced their tagline: 'Integrated Thinking. Inspired Design.'

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