Aspire Assist Contract Administration Agent

Overview

Administers purchase orders and contract variations for suppliers and service partners

Key Responsibilities

• purchase orders
• cvo management
• po reporting
• process improvement
• supplier updates
• reward payments

Tasks

Work with the Aspire Systems and Quality Manager to administer and process Reward and Recognition payments on time for Aspire Service Partners. -Work with the Aspire Service Delivery Director and improve administrative process, resulting in the streamlining of current processes and service enhancement for internal and external customers. -Collaborate with the Workplace team to update pending contract purchase orders. -Assist with generating weekly open purchase order reports. -Meet with Aspire Service Partners to ensure all required POs are processed and no approvals remain outstanding. -Support the Aspire Assist Agent team with training on processes relating to the raising of Purchase orders. -Support the Aspire Assist Agent team by responding to switchboard calls. -Raise new Contract Variation Orders (CVO’s) -Raise new contract purchase order requests for Landsec suppliers and service partners. -Provide regular updates to suppliers on invoices receipted and awaiting payment. -Receipt all CVO, contract Purchase Orders and Aspire purchase orders. -Attend weekly and monthly meetings to talk through outstanding POs and work with the Aspire Service Delivery Maner to ensure all POs and CVOs are raised and administered on time with no delays to Service Partner payments. -Plan and work around financial timelines, ensuring all deadlines are met and in line with company budgeting deadlines.

Requirements

• excel
• financial systems
• office
• customer service
• purchase orders
• communication

What You Bring

-Experience using Excel formula’s (X and VLOOKUP's/Pivot Tables etc.) -Able to work on own initiative in a fast paced environment -Working knowledge of financial administering systems -Clear and professional communication skills -Competent in Outlook, Word, and PowerPoint -Can demonstrate a strong customer service background from previous role -Purchase Order administration experience

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Benefits

And when it comes to your health and wellbeing you will also have access to other benefits: our employee assistance programme, digital GP, cycle to work scheme, a mindfulness app and a health app supporting fertility and menopause. Below are some of our core benefits, make sure to visit our My Total Reward page for more information. We have a great benefits package, there to support you with your work-life balance and in moments that matter. We offer fantastic Learning and Development opportunities to help you grow and reach your potential and we also play our part in supporting the communities where we live and work. Life and Benefits at Landsec Our £10 billion portfolio is built around premium workplaces, the country’s pre-eminent retail platform, and a residential pipeline that will redefine urban life. -Have a flexible approach to the work. Occasionally rota’d work from home, dependant on workload and with agreement form the Aspire Assist Administration Manager. -Enhanced maternity, adoption, shared parental leave policies (view our Family policies page for more details) -Performance based annual bonus plan -Salary: Competitive -Enhanced pension contributions – Landsec will contribute up to 10.5% subject to your contribution. -Private medical insurance, Health Cash Plan, Life assurance and income protection. -Two different share plans enabling you to share in the success you will help to build -25 days annual leave (plus bank holidays) rising to 27 days after 2 years and the option to purchase up to 10 additional days each year. Enjoy an additional three-day December festive break on top of your leave and a special ‘My Day’ to take off for whatever you choose. -Up to 4 working days to volunteer per year and 'Give As You Earn' programmes allowing you to donate to charities straight out of your pay and we top up by 20%

About landsec

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