Assistant Property Manager

Overview

Assist in property management tasks, budgeting, reporting, tenant relations, and supervision.

Key Responsibilities

• property inspections
• tender prep
• operating reports
• work orders
• tenant billing
• emergency response

Tasks

-Support and participation in conducting property inspections -Support in the preparation of tenders and contracts; -Coordination with the property administrator(s) and accounting department to ensure the accuracy of entries on leases and administration in accounting software; -Coordination and support in the compilation and preparation of monthly/quarterly operating reports to the owner (including variance reports, executive summaries, accounts receivable reports, etc.); -Coordination of events for tenant appreciation; -Support for the preparation and review of budget/tenant reconciliations at the end of the year and invoicing; -The production of work orders according to the approved budget; -Support for the timely preparation and review of rental notices, ensuring accuracy and in compliance with leases; -Coordination of programs for tenants (sustainable development initiatives, health and well-being, fire prevention, emergency procedures, etc.); -Updating tenants' manuals, property rules and regulations, contractors, and any other internal or external communication for distribution or circulation; -Support for the coordination of leasehold improvements, capital projects and tenant in/outflows -Act as the primary point-of-contact for tenants in matters relating to their accounts, billings, invoices and lease interpretation; support in enforcing lease obligations as required; -Coordination and support in the compilation and preparation of operating and capital budgets; -Responding to property emergencies and being on-call, on a rotational basis -Support for the administration of service contracts; -Support to and replacement of the property administrator(s) when needed; -Supervise and direct Property Administrator(s); -Supervise the coding of supplier and contractor invoices to ensure accuracy;

Requirements

• accounting
• bachelors
• excel
• yardi
• property management
• analytical

What You Bring

Epic Investment Services is seeking an Assistant Property Manager to join its Property Management Team, located in Ottawa, ON. The Assistant Property Manager will be part of a driven and collaborative team, while receiving the mentorship, knowledge, and experience to develop the skills that will build an exciting career in Property Management. -Knowledge of accounting and finance an asset; -Preference given to holders of a bachelor's degree; -Positive attitude and recognized to meet or precede deadlines; specific work; -Autonomous, but team oriented and able to collaborate with the property manager and other staff members; -The reliability of accounts receivable and follow-up with tenants to ensure timely recovery; -Must be self-reliant, have a strong sense of organization and analytical skills and a desire to learn. -Ability to communicate effectively orally and in writing; -At least 3 years of progressive experience in property management within the commercial real estate industry, ideally with a third-party manager; -Excellent working knowledge of Excel and computerized accounting systems; knowledge and experience of Yardi an asset;

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