Accounts Payable Specialist

Overview

Process vendor invoices, ensure accurate payments and support AP operations

Key Responsibilities

• invoice processing
• data entry
• vendor matching
• discrepancy resolution
• compliance
• safety

Tasks

The Accounts Payable Specialist plays a vital role in ensuring accurate and timely processing of vendor and subcontractor invoices. You'll support daily financial operations, resolve discrepancies, and maintain compliance with company policies. -Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data. -Maintains records on equipment rental, assists with invoice preparation, invoice distribution etc. -Follows all requirements of the company safety program. Takes personal responsibility for the safety of the working environment. Promotes safety to peers -Verifies validity and resolves issues of account discrepancies by obtaining and investigating information from Purchasing and other departments. -Performs additional assignments per supervisors direction -Compares vendor/subcontractor invoices to purchases orders of contracts to verify quantities, prices, payment terms, freight charges, extensions, etc. Computes discounts, makes sales/tax determinations and places invoices in line for payment -Performs data-entry of vendor/subcontractors invoices and expense reports

Requirements

• manual dexterity
• ms office
• accounts payable
• problem solving
• accuracy
• high school

What You Bring

-Manual dexterity and eye-hand coordination are necessary. -Requires the ability to sit for prolonged periods and the ability to operate related equipment such as computer, calculator, copier, and fax machine, etc. -Must be proficient in Microsoft Word & Excel and have knowledge of spreadsheet applications. -3 years’ experience supporting the accounts payable process within the construction industry (preferred) -Mental alertness is necessary to ensure accurate and thorough completion of work activities. -Ability to learn company policy and procedures, accounting policies, and procedures related to the protection and detection of company funds and all relevant federal, state and local reporting requirements. -Must possess good communication, organizational and problem-solving skills. -High degree of accuracy and attention to detail. -Ability to be friendly, courteous, tactful and maintain composure in dealing with customers and coworkers. -Requires high school diploma or GED equivalent

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