Administrative Assistant

Overview

Provide administrative support, resident interaction, and HR assistance for daily ops.

Key Responsibilities

• safety reporting
• document scanning
• mail management
• hr processing
• confidential handling
• visitor coordination

Tasks

-Observes and reports safety hazards immediately to supervisor.* -Issues uniforms, name badges, keys, security access, etc. -Schedules interviews for department heads. -Takes on special projects or assignments outside of regular duties. -Refrains from discussing resident care issues with families and visitors, and refers all inquiries to immediate supervisor. -Order and maintain office supplies as requested and approved. -Receives and routes incoming and outgoing mail when needed.* -Ensures residents and/or responsible parties sign residents out when they leave the community.* -Scans HR documents provided by Executive and/or department heads and sends to Reginal HR Coordinator. Confirms receipt by HR Coordinator and shreds original documents after confirmation of receipt. -Responds promptly and courteously to resident's request for assistance including phone calls and requests from family members and visitors.* -Complies with all company policies and procedures.* -Mails checks as needed to corporate office. -Timely coordination pre-employment paperwork, scans and submits to the Regional HR Coordinator.* -Attends and/or participates in trainings, in-service meetings, and mandatory meetings.* -Greets families and visitors, ascertains the nature of their business and introduces to the appropriate department head.* -Scans missed punch forms and sends to payroll team. -Timely processing of HR related documents: -Handles sensitive and confidential information; maintaining confidentiality at all times. Knows, understands, and follows HIPAA regulations.* -Mails resident statements. -Scans and sends invoices to appropriate parties for processing. -Types all correspondence as requested.*

Requirements

• empathy
• compassion
• effective communication
• positive attitude
• initiative
• emergency procedures

What You Bring

-Speaks to and interacts with residents, families, and visitors while showing empathy, kindness, compassion, and respect.* -Practices good body mechanics and safe working habits.* -Communicates effectively in a language that each resident is capable of understanding.* -Demonstrates a positive and respectful attitude with residents, families, visitors, associates, and management.* -Demonstrates an ability to know each resident and family member by addressing by name.* -Demonstrates a positive and respectful attitude about work issues, policies, and procedures.* -Takes initiative in work, seeks out additional information, and offers solutions/suggestions. -Follows written and verbal instructions.* -Knows, understands, and follows established policies and procedures in emergency situations.*

People Also Searched For

About Sr Companies

-Founded with a vision to build innovative and lasting solutions in the real estate and construction sectors. -A leader in transforming complex, large-scale projects into tangible successes, with decades of industry expertise. -Notable for delivering high-quality commercial, residential, and infrastructure projects on time and within budget. -Experts in managing and executing projects across various sectors, from urban development to industrial facilities. -Specializes in turning ambitious visions into reality through cutting-edge design, engineering, and construction methods. -Committed to developing sustainable, functional, and aesthetic spaces that stand the test of time.

Sector Specialisms