Project Secretary

Overview

Provide comprehensive administrative support for the project team, handling logistics, IT, travel, and documentation.

Key Responsibilities

• folder management
• space reporting
• travel coordination
• expense claims
• purchase coordination
• it requests

Tasks

-Assist with correspondences and communication with clients -Create and manage folders on Project Drive, includes managing of folder access rights -Arranging LOI (Letter of Invitation) for overseas visitors -Update of space rental reports (Project space) -Coordinating business travel, e.g booking of flight tickets, hotels, VISA, etc. -Organize snacks/meals for events where necessary -Arrange company security and building access cards -Handle overtime (OT excess form) records and sought approvals from the Project Director/Managers -Assist with expense claims for project leads -Work closely with company’s other offices on project’s matters -Complete relevant forms that the project called for, keep record and timely update of forms -Coordinate purchases and manage services entries for payment of invoices -Coordinate and raise IT request tickets for software network/wifi access, office equipment rights, etc. -Manage and organize seating plan -Manage the set-ups of functional mailbox

Requirements

• 5 years
• gce o
• ms office
• fast-paced
• detail‑oriented

What You Bring

-At least 5 years of working experience in the related field -Minimum GCE “O” level -Proficient in MS Office applications -Able to work in a fast-paced environment -Detailed and meticulous

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Benefits

-Reserve of meeting rooms

About Kbr, Inc.

-Designs and builds complex facilities — from LNG plants and refineries to military bases and naval infrastructure. -Operates mission‑critical projects: NASA ISS payload operations, astronaut health research, JWST integration, space‑instrument R&D. -Offers full EPC and life‑cycle services: engineering, procurement, construction, logistics and proprietary tech licensing. -Supports defense and intelligence sectors with systems engineering, base‑operations, C5ISR, cyber, and mission planning. -Has completed landmark acquisitions (BE&K, Wyle, SGT, Centauri, Frazer‑Nash, LinQuest) to expand aerospace, gov‑tech and space capabilities. -Versatile footprint: tackling offshore oil‑&‑gas, chemical processing, sustainable energy and cutting‑edge digital transformation.

Sector Specialisms