Project Administration Intern (Available June 2026)

Overview

Assist with project documentation, RFIs, reports, CRM data, and meeting support.

Key Responsibilities

• data analysis
• rfi processing
• submittals
• meeting support
• report prep
• business development

Tasks

-Conducting research, collecting, and analysing data to prepare reports and documents -Processing project RFIs and Submittals -Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items -Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines -Assisting with winning work tasks

Requirements

• ms office
• high school
• business administration
• project management
• communication
• time management

What You Bring

-Innovative minds: We’re looking for critical thinkers who embrace new ideas and challenge the status quo. -Energetic and eager to tackle new projects and ideas -Excellent verbal and written communication skills -Proactive, self-motivated with excellent interpersonal skills -The ability to handle confidential assignments with tact and diplomacy -Excellent time management skills and discipline to work remotely -The ability to work in a deadline-driven environment -Good attention to detail and organizational skills -Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level) -High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred. -Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role. -Ability to perform in a team-oriented environment -Ability to work independently or as a team member while maintaining focus and productivity -Learning and complying with our defined document control systems and procedures

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Benefits

-Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. -Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. -Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities

About Arup

-Specializing in infrastructure, architecture, engineering, and urban planning. -Portfolio spans globally recognized projects, from landmark buildings to major transportation systems. -Engineers, designers, and planners deliver cutting-edge, innovative solutions that anticipate future needs. -Key projects include the Sydney Opera House, Crossrail in London, and the Eden Project in the UK. -Collaborative approach integrates diverse disciplines to create solutions that drive progress and innovation. -A global leader in engineering consultancy with a unique culture prioritizing creativity and client-centered solutions.

Sector Specialisms

Interview Process

-pre‑recorded video interview invitation after meeting minimum requirements.

Visa Sponsorship

-must be eligible to work in the us without employer‑sponsored visa now or in the future.