Catering & Events Coordinator

Overview

Manage catering and event coordination, handling logistics, client liaison, and department support.

Key Responsibilities

• vendor coordination
• event orders
• amadeus input
• beo management
• catering contracts
• group arrivals

Tasks

-Collaborate with vendors for décor, entertainment, floral, photography, graphics, etc. -Assist team in preparing for site visits, pre-planning meetings, in-house events, special events, pre-cons and post cons -Support Wedding and Event Managers in creating and developing wedding packages -Provide the ultimate experience for all clients while providing the highest level in standards of service without sacrificing quality -Follow Fontainebleau Las Vegas Policies, Procedures and SOPs -Answer telephones and direct calls to appropriate departments. Retrieve and distribute departmental mail -Continually audit office management and administration systems to implement improvements where necessary and keep office supplies stocked -Maintain an open perspective, provide ideas to better the department and be able to adapt to a changing environment -Assist team in generating catering, wedding, social catering and event prospectus, contracts, and event orders and all production requirements -Consult and confer with clients on wedding inquires, including ceremony and reception venue details and overall execution -Filter and input inquiries into Amadeus and assign accordingly -Assist team in providing service levels resulting in maximum profitability and the highest guest satisfaction -Develop and maintain all filing systems for department operations Create and maintain a work environment which promotes teamwork, performance, feedback, recognition, mutual respect, and Member satisfaction -Participate in daily departmental operations including reporting, training, distribution, change log, daily BEO meeting, daily events, etc. -Assist team in preparation for group arrivals to include but not limited to transfers, amenities, affiliates, VIPs, group resume, room inspections, restaurant and spa reservations, banquet event orders, etc.

Requirements

• delphi
• amadeus
• microsoft office
• bachelor's
• customer service
• project management

What You Bring

-Knowledge of meeting room capacities, banquet set-up, audio-visual, and any other pertinent details as they relate to function and room set-up preferred -Minimum of one (1) year of hotel experience in catering and events -Pleasant disposition and professional appearance -Experience in luxury guest experience training -Delphi and Amadeus Diagramming experience required -Must be willing and able to work a flexible schedule to include holidays, nights, and weekends -Ability to work under pressure and manage stressful situations during busy periods -Proven ability to manage and prioritize multiple projects simultaneously in a fast-paced environment -Excellent organizational skills; be able to function under time constraints and deadlines with attention to detail -Proficient in Microsoft application tools, including but not limited to Microsoft Word, PowerPoint, Excel, and Outlook -Excellent communication and customer service skills -Bachelor’s Degree in Hospitality, Business, or a related field; or equivalent combination of education and experience, preferably in a large, luxury resort setting

People Also Searched For

Benefits

-Work in a fast-paced, busy, and somewhat stressful environment

About Fontainebleau Las Vegas

-A premier destination on the Las Vegas Strip, blending luxury with excitement and world-class entertainment. -With a stunning design, the resort offers a variety of accommodations, dining options, and nightlife experiences. -Known for its innovative architecture and dynamic energy, Fontainebleau Las Vegas is poised to redefine hospitality in the region. -The resort focuses on creating unforgettable experiences through luxury services, exclusive events, and exceptional amenities. -Boasting a vast selection of entertainment venues, including high-end nightclubs, theaters, and performance spaces. -A true icon in the making, Fontainebleau Las Vegas is positioned to be one of the most sought-after destinations in the city.

Sector Specialisms