Document Controller

Overview

Manage document control and admin tasks for HS2 gateway project.

Key Responsibilities

• document control
• sap requisition
• asite upload
• rfi register
• delivery reconciliation
• staff register

Tasks

VVB are seeking a Document Controller to support on the UKs most prestigious infrastructure project. Based at Old Oak Common (Acton), the successful candidate will play a key role in supporting project operations through effective document control and administration. You’ll manage a range of tasks, from handling day-to-day enquiries to processing essential project documentation. Acting as the central point for the registration, receipt, distribution, and issue of all project documents, you’ll help keep operations running smoothly and efficiently. -Typing (Letters, memos, e-mails, meeting minutes and reports etc. -Monitoring of Site Stationery. -Maintaining Document Control register, TQ and RFI register. -Updating & maintaining records of staff holidays, sickness and absence and other project records. -Acting as the Assistant Project focal point for all administration matters. -Monitor Site Holidays/Absence records and liaison with HR department -Placing requisitions on SAP -Filing and archiving various paper work -Regular updating of time and attendance using information from timesheet provided. -Providing full secretarial and administrative support to Project Team -Photocopying, scanning, encapsulating documents. -Uploading / Downloading project documents to client Document Control System. -Uploading / Downloading documents to Asite VVB Document Control Management portal. -Updating Staff Register, Training Matrix etc. -Reviewing and numbering with unique document reference and revision Project Documents before submission to Client. -Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary -Recording, checking and tracking all incoming and outgoing project documents. -Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation. -Reconcile Delivery Notes with purchase orders

Requirements

• document control
• dms
• timesheets
• attendance

What You Bring

VVB delivers sustainable mechanical, electrical and telecommunication engineering solutions with expertise and long-standing experience across Rail, Highways, Power, and Tunnels. Combining robust processes with specialist agility. Our approach to projects always takes into account the best interests of our clients, our people and our environment. VVB Website - www.vvb-eng.com -Have an experience in Document Control and different DMS (Document Management System) -Single point for all Timesheet, time and attendance related queries

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Benefits

-Pension scheme (4% ER and 5% EE) -25 days holiday + bank holidays (3-4 to be used for Christmas shut down) -Competitive salaries and yearly appraisals -Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP -3 x Life Assurance covered under the VVB Group Life Assurance scheme, provided by Canada Life -Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools -Travel expenses to locations outside of your contracted location

About Vvb Engineering

-Evolved from a tunnel specialist into a full-lifecycle infrastructure partner. -Combining Tier 1 robustness with Tier 2 agility, the firm tackles large-scale rail, highways, tunnels, power, and renewables schemes. -Typical projects include major M&E installations—mechanical, electrical, fire, and telecom—in national grid tunnels, Crossrail, highways, and energy recovery centres. -Their systems-led approach integrates design, installation, testing, commissioning, and maintenance under one roof. -Standout work includes telecom upgrades on the Dartford Crossing and M&E systems for Crossrail C-335/C-360 stations. -They work directly with Tier 1 contractors and end-users, self-delivering from concept through to handover.

Sector Specialisms