Workplace Coordinator

Overview

Coordinate office operations, security, fleet and assets to keep Brisbane workspace functional.

Key Responsibilities

• fleet management
• asset management
• security systems
• access cards
• office operations
• logistics coordination

Tasks

-Provide reception coverage / other team support where required. -Assist with event support on Level 8 including catering, drinks and setup where required. -Manage the AECOM Work from home Kits and other office assets when presented. Back-up for mobile phone management when the Senior Workplace Coordinator is on leave. -Manage the Brisbane Fleet including control of Fleet Gate, assist staff with fob creation, paperwork submission and day to day upkeep of cars. Work closely with the ANZ Travel team to ensure fleet is kept in good working order. -Program office access cards and manage security systems -Help manage the day-to-day operations within the office including daily floor walks to ensure the space is kept in a safe and tidy order. -Work with Building Mgmt. and Loading Dock on logistics including supplier deliveries / onsite contractors etc.

Requirements

• microsoft teams
• av troubleshooting
• 2+ years
• microsoft suite
• drivers license
• fire warden

What You Bring

-Knowledge in Microsoft Teams, basic AV troubleshooting of room equipment to support staff meetings. -Ideally, around 2+ years’ experience in workplace coordination, facilities management or operations management with a customer-centric focus. -A track record of working within a tight-knit team and delegating tasks as required. -Excellent working knowledge of the full Microsoft Suite with the ability to pick up new technologies quickly and efficiently. Exposure to AV systems is advantageous. -Outstanding people and communication skills with the ability to liaise with internal and external stakeholders at varying levels of seniority. -Valid Drivers License (essential) and current (or willing to be trained) Fire Warden and First Aid trained. -Proven ability to multi-task and problem solve, with strong organisational skills.

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About Aecom

-Launched as a bold independent infrastructure consultancy from a merger of five legacy firms dating back over a century. -Handles everything from geotech to electro-mechanical systems, as seen in the award-winning Romaine Hydroelectric Complex in Canada. -Guides projects through every lifecycle stage in transportation, buildings, water systems, energy, and environmental sectors.

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