Administrative Assistant

Overview

Provides office support in Toronto, handling supplies, meetings, reception, onboarding, admin tasks.

Key Responsibilities

• report production
• drawing support
• microsoft office
• meeting coordination
• staff onboarding
• building liaison

Tasks

-Support production of reports and drawings -General organization and housekeeping of the office including kitchen and boardroom areas -Provide backup reception duties – greeting employees and visitors, answering and directing telephone calls, delivering messages, sending couriers, and distributing incoming mail -Coordinate and manage meeting facilities and arrangements -Onboard new staff and support visiting employees -Type, revise and combine materials such as correspondence, reports, forms, and meeting minutes using Microsoft Office Suite (Word, PDF, PowerPoint, Excel) -Responsible for maintaining office and kitchen supplies -Liaise with building management and submit tenant requests/orders

Requirements

• microsoft
• adobe
• 2-year
• detail-oriented
• problem solving
• communication

What You Bring

-Proficiency in Microsoft Suite, primarily Teams, Word, Excel, PowerPoint, Outlook -Proficient in various software applications pertaining to social media a bonus -A minimum of 2 years of administrative experience in an office environment -Ability to work under pressure in a team environment with strong attention to detail and ability to work independently -Data entry as needed in internal software programs, MSExcel, and other software -Word processing as needed, including formatting and proofreading letters, memos, and reports -Proficiency in manipulating PDF documents in Adobe and/or Blue Beam -Problemsolving and solutionfinding attitude and aptitude -Required to work in the Toronto office every day -Excellent communication skills – both verbal and written

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About Hdr

-provides innovative and sustainable solutions for infrastructure, buildings, and the environment. -combines engineering, architecture, and environmental stewardship in a holistic approach. -designing award-winning transit systems, water treatment plants, and energy-efficient buildings. -iconic public buildings and large-scale infrastructure projects.

Sector Specialisms