Local Office Administrator

Overview

Manages daily office operations, employee engagement, fleet admin, and marketing support.

Key Responsibilities

• fleet management
• asset inventory
• budget planning
• project coordination
• safety compliance
• office administration

Tasks

-Assist in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance. -Participate in the annual budget request process for regional fleet ordering. -Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.). -Support the office with computer replacements, asset inventory, and recycling old computers. -Assist project managers with the coordination and support of projects including tracking & routing documentation, project status, and drafting reports. -Support the administration of the vehicle/equipment telematics program. -Be responsible for maintaining quality standards on all projects. -Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires. -Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters. -Resolve general office related questions including matters such as timesheets. -Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. -Provide administrative support to draft and update marketing materials including formatting presentations & proposals. -Support local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions. -Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys.

Requirements

• admin experience
• high school
• driver's license
• 1 year

What You Bring

-Minimum 1 year administrative experience required. -High school diploma or equivalent. -Valid driver’s license with acceptable violation history.

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About Terracon

-The company’s expertise spans a wide range of sectors, including industrial, infrastructure, energy, and residential, to name a few. -Engineers and scientists work on diverse projects from designing foundations for skyscrapers to providing environmental assessments for infrastructure developments. -They are involved in large-scale projects across the United States, helping to shape cities, improve infrastructure, and protect the environment. -Known for their innovation and commitment, leveraging cutting-edge technologies and deep technical expertise to solve complex challenges in construction and environmental sectors. -The firm’s multidisciplinary approach allows them to offer solutions that integrate geotechnical, environmental, and construction disciplines in a seamless manner.

Sector Specialisms