Studio Accounting Assistant

Overview

Assist studio accountant in managing sub‑consultant invoices, budgets and payments.

Key Responsibilities

• invoice tracking
• budget monitoring
• erp coding
• payment processing
• reporting
• reconciliation

Tasks

Supplier Invoices - Reconciliation And Posting The Studio Accounting Assistant role is crucial in assisting the CA Studio Accountant in managing and overseeing sub-consultants and project administration. -Track billable charges (subconsultant invoices and staff expenses) by project -Support the Studio Accountant in invoice creation -Identify/request missing invoices per subconsultant statements -Ad hoc reporting and reconciliation exercises for project managers/ management -Track any urgent/out-of-process payments that need to be made -Track sub consultant budgets per project, including identifying any budget inconsistency against approved budgets, and discuss with the Project Leader for change order requests -Track vendor invoices that are payable. (Either subconsultant invoices that the client paid, or direct consultants that managers approved to pay) -Gather all invoices/receipts as backup for Woods Bagot's invoice to the client -Collate, agree, and code supplier/sub consultant invoices into BST (7C’s ERP system) -Assisting with the collation of payment files to pay subconsultants

Requirements

• 5-10 years
• ca/cpa
• excel
• communication
• stakeholder
• accruals

What You Bring

-5-10 years’ experience in a similar role. -CA/CPA qualified or equivalent is a plus. -Strong communication (written and verbal) and stakeholder engagement skills. -Strong Excel skills are a must. -Where invoices are outstanding, post accruals for project subconsultants as required

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About Woods Bagot

-Works across a wide range of sectors, including commercial, residential, healthcare, and education. -Known for its innovative approach, integrating creativity with technology to design inspiring spaces. -Notable projects include large-scale urban developments, iconic public buildings, and transformative office spaces. -Embraces a collaborative culture, combining expertise from diverse disciplines to create tailored solutions. -Has a global presence with offices in major cities worldwide, shaping cities and communities through design.

Sector Specialisms