Business support executive

Overview

Support admin, finance, and project tasks for Oxford office.

Key Responsibilities

• accounts receivable
• timesheet compliance
• invoice issuance
• data management
• supplier compliance
• office coordination

Tasks

-Manage accounts receivable activities including debtor follow-ups -Act as a single point of contact for administrative support within the Oxford office -Support timesheet compliance and ensure pipeline data accuracy with Bid and Project Managers -Collaborate with project teams to issue timely and accurate client invoices -Organize and manage documentation, scheduling, and internal reporting requirements -Maintain and update project data in Monday.com and Atvero in coordination with Project Managers -Assist in implementing and maintaining administrative best practices across projects -Oversee the accuracy of supplier information to ensure accuracy and compliance (eg. PI Certs, Insurance certs, contact details) -Coordinate general office tasks such as supplier liaison and facility management

Requirements

• communication
• organizational
• microsoft office
• atvero
• finance
• proactive

What You Bring

-Strong communication and interpersonal skills -Excellent organizational and multitasking abilities -Improved workflow efficiency and operational structure -Experience in a professional services or technical environment -Computer literate with knowledge of Microsoft Office (e.g. word, excel etc.) -Familiarity with financial processes such as invoicing and debt management -Positive and Proactive approach to work -Experience in administrative or operational support roles -Strong work ethic and highly motivated in a busy environment -Previous use of document and project management systems like Atvero

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Benefits

-Discounted private medical insurance for family cover -Discounted critical health insurance and more -Interest free season ticket loans -Purchasing up to 5 days additional holiday -Cycle to work scheme - discounted bicycles -Flu and eye care vouchers - to keep you healthy -Holidays: 25 days increasing in line with length of service to a maximum of 30 days -Discounted dental insurance -Life assurance - to protect your loved ones should the worst happen -Employee Assistance Programme - 24/7 health & wellbeing support -Hybrid working - to give you the flexibility you need -Help@Hand Remote GP app - to give you and your family access to medical experts quickly -Discounted gym membership -Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more -Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more -Enhanced auto enrolment pension scheme - to help you save for the future

About Cluttons

-Evolved from a Sussex surveying business into a leading strategic property consultancy based in London. -Delivers a wide range of property services including sale, lettings, consultancy, and facilities management. -Operates from offices across the UK and international locations like Lisbon, Malta, and the Algarve. -Combines traditional property expertise with modern advisory demands for digital, telecoms, utilities, and energy clients. -Provides residential sales in prime London districts, commercial valuations, and corporate lease advisory services. -Moved to a City of London HQ and established a northern hub in Manchester, reflecting its growth strategy. -One of the oldest chartered survey firms, playing a role in establishing the Royal Institution of Chartered Surveyors.

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