Executive Assistant

Overview

Provide high-level admin support to senior execs, managing calendars, travel, docs.

Key Responsibilities

• document management
• calendar management
• travel coordination
• expense processing
• meeting coordination
• office administration

Tasks

We are looking for a highly organised and proactive Executive Assistant to join our team on a permanent basis. This is a fast-paced and varied role, providing high-level administrative support to senior executives. You will play a key part in enabling leadership to focus on strategic priorities by managing schedules, communications, and travel logistics. -Maintain well-organised electronic and physical filing systems. -Ensure meeting spaces are fully equipped and set up to support seamless delivery. -Ensure the executive office environment remains organised, professional, and well-maintained. -Prioritise and respond to incoming communications, ensuring timely and professional handling of emails and calls. -Draft, edit, and format correspondence, reports, presentations, and other key documents. -Handle sensitive and confidential information with discretion and professionalism. -Support financial processes such as raising purchase orders, processing invoices, and managing expense claims. -Organise and coordinate meetings, conferences, and events, including preparing agendas and distributing materials. -Monitor and manage office supplies, placing orders as needed. -Conduct research and compile relevant data to support executive decision-making. -Manage complex calendars, including scheduling appointments, meetings, and coordinating travel logistics. -Prepare and submit expense reports and reimbursement requests accurately and on time. -Arrange detailed travel itineraries, accommodations, and transportation for executives.

Requirements

• executive assistant
• microsoft office
• travel logistics
• problem solving
• organisational
• confidential

What You Bring

London, Site-based with flexibility (may include travel as and when required) -Detail-oriented with sound problem-solving capabilities. -Proven experience as an Executive Assistant with a solid foundation in administrative support. -Capable of multitasking and prioritising effectively. -Adaptable to shifting priorities and fast-paced environments. -Experienced in managing domestic and international travel logistics. -Strong organisational and time management abilities. -Collaborative team member with strong interpersonal skills. -Analytical thinker with a proactive approach to challenges. -Skilled in handling confidential and sensitive information. -Excellent written and verbal communication skills. -Meaningful work with impact across safety, innovation, and global operations. -Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

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Benefits

Based in our newly renovated London office, you’ll be part of a collaborative and supportive team environment. As we progress through an exciting transformation journey, this is a fantastic time to come on board and contribute to our evolving success! -Inclusive and supportive culture that values individual contributions. -Opportunities for career development and organisational visibility. -Competitive salary and benefits package aligned with experience.

About James Fisher And Sons Plc

-Evolved into a global marine engineering powerhouse. -A global marine engineering powerhouse. -Fleet underpins ocean-going and coastal transport alongside specialized technical services across energy, defence, and renewables. -Pioneered heavy-lift sea transport and nuclear-fuel carriage in the 1960s, and later developed deep-sea rescue submarines. -Typical projects include offshore oil decommissioning, diving, and ROV operations, and submarine rescue missions. -With subsidiaries like Fendercare, Divex, and JFD, serves sectors from energy and marine to defense, nuclear, ports, and infrastructure. -In 2005, helped rescue seven Russian sailors using its Scorpio 45 submersible—an unusual highlight in its history.

Sector Specialisms