Administrative Assistant

Overview

Administrative support for partner, managing meetings, documents, events, and client liaison.

Key Responsibilities

• client liaison
• meeting coordination
• document prep
• proposal prep
• video conferencing
• research

Tasks

-Liaison with consultants, clients, printers and suppliers -Actively involved in the day-to-day operations of the Partner in charge and leadership -Log / Prepare Client Sponsorship Requests and other check requests -Schedule and coordinate meetings -Assists with special projects as needed -Prepare Letters, contracts and other communications -Meeting Minutes and Meeting Agendas -Assist with Set up and planning for Client Meetings and firm wide events -Performs internet research upon request -Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals -Prepare meeting space for team meetings -Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences

Requirements

• adobe acrobat
• microsoft office
• 5+ years
• bachelor's degree
• c-level
• professional services

What You Bring

-Strong organizational skills and excellent communication skills, both verbal and written -You have previous experience in a professional services firm (architecture, engineering, law office) -5+ years of administrative/professional office experience -Superior client focus/service mentality -You have experience serving C-level leadership -Proficiency in Adobe Acrobat Professional -Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) -You have a bachelor's degree -Strong attention to details, including proofreading -Strong problem-solving and teamwork skills -Ability to prioritize multiple projects and adjust work accordingly

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About Pbk

-The firm specializes in designing complex projects for a variety of sectors, including education, healthcare, and government. -PBK has completed numerous landmark projects, ranging from cutting-edge educational facilities to expansive industrial parks. -With an emphasis on sustainable design and technological integration, PBK remains at the forefront of the architectural industry. -Known for its hands-on approach and collaborative client relationships, PBK crafts solutions tailored to each project's unique needs. -The company excels in delivering projects on time and within budget, ensuring optimal performance and lasting value.

Sector Specialisms