Assistant Property Manager (CRE)

Overview

Assist property manager with admin, lease, tenant, and maintenance tasks.

Key Responsibilities

• budgeting
• invoice processing
• work orders
• lease administration
• tenant move
• property inspections

Tasks

-Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office -Ensure invoices are processed in accounting with appropriate back-up and according to established procedures -Oversee maintenance of work order and purchase order systems -Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator -Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts -Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies -Prepare and coordinate bid proposals and service contracts -Participates in performance oversight of all service contractors who perform contract services -Assist in lease administration activities, including abstracting leases and keeping our database current -Coordinate tenant move ins and move outs, including furniture delivery and pick up -Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager -Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner -Ensure Certificates of Insurance for tenants and vendors are up to date -Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager -Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval -Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date

Requirements

• organization
• urgency
• communication
• microsoft office
• bachelor's
• property management

What You Bring

-Organization skills -Sense of Urgency -Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines -Time Management skills -Communication Proficiency (oral and written) -High school diploma/GED equivalent; Bachelor’s Degree preferred -At least 1 year of real estate property management or related experience -Proficiency in Microsoft Office Suite

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About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms