Subcontracts Coordinator

Overview

Manage full lifecycle of complex construction subcontracts from award to closeout.

Key Responsibilities

• subcontract admin
• change orders
• invoice processing
• status reporting
• performance audits
• subcontract coordination

Tasks

Participate in the development phase, providing input on subcontractor selection, scope definition, and contract terms as required from execution perspective. Support the contracts team in upstream contract management with clients, providing expertise and guidance on the project. Manage change orders and variations, ensuring all changes are documented, approved, and communicated effectively. Ensure timely and accurate processing of subcontractor invoices and payments for Subcontractors. Prepare and present reports on subcontract status, performance, and issues to senior management, with a focus on construction progress and claims status. Oversee the invoicing process, ensuring timely and accurate submission and approval of subcontractor invoices. Collaborate with the procurement team in the post-award process to ensure effective integration and execution of subcontract/agreements change management. Leadership: Lead and mentor junior team members. Manage complex subcontracts from award to closeout, ensuring compliance with contractual terms and conditions, specifically for infrastructure construction projects. The Subcontracts Coordinator is responsible for managing complex subcontracts & service agreements throughout their full lifecycle, from post-award to closeout. This role involves overseeing the subcontract administration process, ensuring compliance with contractual terms, claims, variation, and change management, supporting the contracts team in upstream contract management with owner. Additionally, the coordinator collaborates with the procurement/construction/design team during the post-award process to ensure seamless integration and execution of subcontract agreements during the development phase and construction early works. Conduct regular reviews and audits of subcontractor performance and compliance with construction standards. Coordinate and lead subcontractor meetings to address project progress, issues, and solutions specific to Subcontracts. Coordinate early construction work, ensuring subcontractors are mobilized and work is initiated according to project schedules and plans. Assist in the negotiation of subcontract terms and conditions to achieve favorable outcomes for change management with best for project approach. Provide training and mentorship to subcontract administrators and coordinators in the context of Subcontracts full life cycle management. Facilitate communication between subcontractors, clients, and internal teams to ensure project objectives for subway station construction are met. Oversee subcontract administration, including monitoring performance, resolving issues, and maintaining documentation related to subway station construction. Monitor industry trends and best practices in construction to continuously improve subcontract management processes. Develop and implement subcontract management strategies to optimize performance and mitigate risks in execution of subcontract agreements.

Requirements

• construction act
• ms project
• erp
• bachelor's
• 5 years
• negotiation

What You Bring

Technical Knowledge: Strong understanding of construction subcontracts, Construction Act (Ontario), and industry standards. Negotiation: Strong negotiation skills. Education: Bachelor's degree in relevant fields. Software Proficiency: Proficiency in MS Project, ERP and Change Management software. Communication: Excellent verbal and written skills in drafting letters, notices, site instructions, change directives, change orders, etc. Experience: Minimum of 5 years in subcontract management for infrastructure projects or similar construction background. Attention to Detail: High accuracy in documentation, in managing invoicing and claims Subcontracts Management: Ability to manage multiple Subcontracts simultaneously. Problem-Solving: Ability to resolve issues promptly. Analytical Skills: Assess subcontractor performance, entitlement and compliance.

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Benefits

-Life insurance -Employer Matching Retirement Program -Competitive Salary -Medical, dental, and vision insurance

About Amico Affiliates

-Founded to address complex construction and infrastructure challenges, Amico Affiliates has quickly become a trusted partner in the industry. -The company delivers diverse, large-scale projects across industrial, commercial, and residential sectors. -Known for its expertise in energy-efficient solutions, Amico Affiliates is committed to driving innovation in sustainable infrastructure. -With a global reach, Amico works on a variety of projects, from urban developments to large-scale industrial facilities. -Their projects span across continents, reflecting their strong international presence and ability to tackle multifaceted challenges. -Amico's flexibility and expertise allow them to engage with a wide range of sectors, from energy and utilities to transportation and commercial construction.

Sector Specialisms