Receptionist

Overview

Provides administrative and receptionist support for office operations.

Key Responsibilities

• document control
• key management
• folder assembly
• data search
• sheet management
• facility liaison

Tasks

-Assist with the scheduling of meeting spaces as well as ordering lunches or other needed preparation activities for meetings as needed. -Document control (new hire/personnel files/training logs/certificates/etc.) -Assist in making travel arrangements for the department. -Transferring of phone calls to the after-hours on-call service agency and vice-versa -Forwarding calls to the appropriate person at the Commerce location or directing the caller to the proper office. -Help onboard new hires (ordering business cards, uniforms, supplies, etc). -Partner with Facilities to maintain Key fob management for the Commerce office. -Create, edit, sort and assemble project specific folders/documents as directed. -Internet – Provide detailed data searches and online applications (e.g. Fed Ex Delivery and ordering of products). -While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. -Maintaining various Google Sheets & excel based workbooks -Keeps track of location personnel (if they are within the office or not) to accurately notify them of calls, visitors, etc. -The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds. -Receptionist duties such as answering the telephone in a prompt, friendly, pleasant & professional manner. -The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier/printers). -Cross-train to assist and backup administrative tasks as needed. -Send and receive correspondence via U.S. mail, Tricor, messenger, U.P.S., Federal Express, etc. -Collaborate with the Facilities supervisor and notify him of building maintenance items (janitorial, pest control, phones, printers, plotters, internet, IT, equipment etc.), building repair request, requests for access to secure areas including keys, sign-in/out sheets. -This position will act as ACCO's “Director of First Impressions”, greeting office visitors, answering incoming telephone calls, and directing visitors/callers in a professional manner reflecting the ACCO brand. -General clerical duties include filing, typing, scanning, photocopying, faxing, sorting and distributing incoming mail, facsimiles, etc. -Monitor and order office (stationary, paper plotter/printer machines, etc.), kitchenette (coffee and water service, cafeteria supplies/utensils) and pipe shop supplies, as needed. -As the employee maintains and orders supplies for the office, the employee is occasionally required to reach above shoulder height to access storage cabinets and mail cubicles. -Assist with client lunch & learns, presentation preparation and marketing events

Requirements

• receptionist
• high school
• microsoft office
• google apps
• teamwork
• problem solving

What You Bring

-One year of Receptionist and office Admin assistance or equivalent preferred -Able to utilize applications on handheld devices -Able to work effectively in a team environment -High School Diploma (Or equivalent) required -Regular and routine attendance, occasional mandatory overtime as required. -Good written communication skills -Word-processing, general correspondence, office memos and notifications. -Able to communicate effectively over the phone and in person -Specific vision abilities required by this job include Close vision and Distance vision. -Experience in the contracting or construction fields preferred, but not required -Well organized -Ability to handle pressure and hectic pace -Extensive computer knowledge -Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives. -Able to demonstrate strong customer service skills with both internal and external customers -Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner. -Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision. -Punctuality is essential to the successful execution of this position -Able to utilize google applications including Gmail, Google Calendar and Google Docs. -Insight: The ability to gather and make sense of information that suggests new possibilities. -Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people. -Ability to multitask -Microsoft Office including MS Word and MS Excel Word -Big Picture: Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.

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About Acco Engineered Systems

-As an employee‑owned firm, it offers start‑to‑finish capabilities: engineering, fabrication, installation, commissioning and service. -Typical undertakings include sports venues (like SoFi Stadium), healthcare campuses, government facilities, commercial towers and educational labs. -Specializing in commercial and industrial HVAC, plumbing, process piping, electrical distribution and building automation systems.

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