Executive Assistant, EVP Asset Management

Overview

Provide high-level administrative support to the EVP of Senior Housing Asset Management.

Key Responsibilities

• meeting coordination
• calendar management
• document drafting
• travel arrangement
• expense reporting
• stakeholder liaison

Tasks

-Coordinate internal and external meetings, including agendas, supporting materials, catering, and technology setup; may attend meetings to capture notes and prepare follow-up documentation. -Manage complex calendars for the EVP and leadership team, including scheduling, rescheduling, and prioritizing meetings across time zones; anticipate changes and proactively adjust logistics. -Welcome and host guests and visitors; coordinate logistics for visiting executives, clients, and partners. -Draft, edit, and format emails, memos, presentations, and reports using Microsoft Office Suite (especially Outlook, PowerPoint, and Excel); ensure accuracy, professionalism, and alignment with executive tone. -Arrange domestic and occasional international travel, including flights, hotels, ground transportation, and itineraries; ensure seamless execution and timely updates. -Prepare and submit expense reports in compliance with company policy; track reimbursements and resolve discrepancies. -Support ad hoc initiatives and cross-functional projects as assigned; conduct research and assemble materials for executive briefings and presentations. -Serve as a liaison between the EVP, internal teams, and external stakeholders; manage communications with discretion and professionalism.

Requirements

• 5+ years
• bachelor’s
• microsoft office
• chicago
• adaptability
• multitasking

What You Bring

-Minimum of 5 years of experience as an Executive Assistant providing direct support to executive-level leaders (C-suite, EVP/SVP, or equivalent), ideally within financial services, asset management, or professional services. -Bachelor’s degree or equivalent experience in Business Administration, Communications, or related field. -Advanced proficiency in Microsoft Office Suite, especially Outlook, PowerPoint, and Excel. -Must be located in Chicago, IL surrounding area or willing to relocate for the duration of employment. -Willingness to adapt and thrive in a blended work environment with 3-days in office, seamlessly transitioning between remote work and in-office operations. -Proven ability to manage multiple priorities in a fast-paced, high-pressure environment. -Strong written and verbal communication skills with high level of integrity, discretion, and professionalism. -Must be legally authorized to work in the United States without need for employer sponsorship now or in the future.

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Benefits

-Flexibility to extend working hours as needed to meet the on-call demands of senior leadership, including after-hours communication and coordination.

About Ventas, Inc.

-Over 25 years, it assembled a portfolio across North America and the UK, including ~1,400 properties across four key asset types. -Its outpatient medical and research campuses span ~22 million sq ft. -In its triple‑net healthcare holdings, it provides roughly 10,000 beds and 2.4 million patient days each year. -Through its institutional private capital platform, it manages $5 billion in third‑party assets.

Sector Specialisms

Visa Sponsorship

-candidate must be legally authorized to work in the united states without employer sponsorship now or in the future.