Field Branch Admin

Overview

Provides admin support to field managers handling purchasing, payroll, scheduling, and safety.

Key Responsibilities

• purchase orders
• tool management
• manpower analysis
• material coordination
• field payroll
• safety standards

Tasks

-Integrity and Trust: Foster honest, ethical relationships. -Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from the outside sources. Assist in tool control, issue, repair and replacement. -Perform Administrative tasks such as: copying, filing, compose and type routine correspondence, prepare outgoing mail, including email and faxes, maintain contact/address database information, screen phone call and greet visitors. -Analyze manpower and job loading requirements with respect to Best Demonstrated Practice -Create Value for the Customer: Deliver innovative, reliable solutions. -Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing. -Prepare field payroll for Superintendent’s approval. -Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes. -Make necessary arrangements with municipal building departments for inspection as required by local ordinance. Applies for state permits for new installations. -Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules. -Compile and transmit monthly EEO accumulations to Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, review violations and recommend solution. -Responsible for maintaining various files, records, logo, and manuals for Field Operations and Preparation of required reports. -Safety: Uphold the highest safety standards for all.

Requirements

• microsoft word
• excel
• sap
• office support
• high school
• business admin

What You Bring

-Computer proficiency including Microsoft Word and Excel, database entry, payroll and accounts payable processing required. -Minimum of 3 years’ experience in office support position; 5+ years preferred. -High school diploma or equivalent required. -Ability to Prepare report such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice. -Two years college, preferably in Business Administration with some technical on the job experience preferred.

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Benefits

-Tuition Reimbursement - Eligible after 6 months of service. -3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays. -Competitive Medical, Dental and Vision Plans - Effective from first day of hire. -A wide range of development opportunities to boost your professional and leadership growth. -Fully vested 401k match, up to 7% of total eligible compensation. -Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption.

About Schindler Elevator Corporation (U.S.)

-A global leader in the design, manufacturing, and servicing of elevators, escalators, and related mobility solutions. -Serves a diverse range of industries, providing solutions for buildings, infrastructure, transport, and more. -Well-known for cutting-edge technology in mobility solutions, offering energy-efficient and sustainable products. -Typical projects include large-scale commercial buildings, residential complexes, and transport hubs like airports and metro stations. -Involved in major infrastructure projects, ensuring safety and reliability in vertical transport. -Focuses on customer-centric services, including maintenance and modernization offerings. -A trusted partner in delivering mobility solutions that keep people moving across cities and countries worldwide.

Sector Specialisms