Project Planner – Inverurie

Overview

Develop and manage schedules, risks, and reporting for HV substation projects.

Key Responsibilities

• schedule development
• progress reporting
• risk management
• schedule negotiation
• data tracking
• client coordination

Tasks

-Look for new opportunities to improve processes -Point of contact for the Project Manager for all project related planning issues -Progress Measuring / recording & collating actual installation progress for installation progress reporting -Monitor package progress and efficiency (direct and subcontract) provide “estimate at completion” on labor man-hour spend in conjunction with the Commercial Team -To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards. -Highlight potential risks and roadblocks to the project team and lead planner on an ongoing basis -Review Contract documentation and highlight key schedule and tracking requirements -Present the latest version of the schedule to the construction team to ensure there is a thorough understanding -Develop Construction schedule based on high level target schedule and WBS received from Project manager -Measure & track weekly progress and efficiency in consultation with the Site Team and validate this formally with the Commercial Team every 2 / 3 weeks -Provide clear communication of early warnings to project management teams obtained from progress reports and knowledge of project field conditions -Compilation of and issuing of period progress reports (internal / external / dashboard) -Develop the required Trackers and Reporting templates -Ensure that the schedule is “Labour Loaded” and aligned with the Commercial Department Budgets – highlight any weeks where large progress is forecasted to PM's, Lead Planner & Planning Manager -Produce Weekly “Drop-line Schedule” cw. 2 week look ahead and 2 week retrospective -Schedule management, revision and maintenance -Support in client schedule negotiations -Revise / Develop and add agreed level of detail to schedule -Look for new opportunities to improve service to “Internal Customers” -Facilitate Planning Meeting(s) where required -Validation of High Level Target Schedule as received from PM considering current emerging IFC project information -Support in Risk identification & mitigation -Submit the Schedule and S-curve (& all subsequent schedules) for review and approval to the Lead Planner -Develop fully integrated construction schedule in conjunction with the Main Contractor and Project Manager -Develop Schedule's and Histograms for Bid Support as required by the Lead Planner -Support the implementation of Planning Process -Optimize build schedule & develop “Pinch Pint Register” identifying where we are not in agreement with Main Contractors / CMT schedule -Labour & Metrics load the schedule based on hours & quantities received from the Commercial Team -Chair and facilitate weekly “Look Ahead” Meetings on site with SM's as required -Escalation of risk items to Lead Planner & Planning Manager -Advise project teams on ways to improve performance -To build your career by assisting in the delivery of ‘leading edge' engineering projects. -Review Contract documentation concerning Schedule and Reporting Requirements and ensure that they are met -Weekly Spent / Earned man-hours efficiency reporting in conjunction with the Commercial Team -Organize with Kirby PM & attend meeting with Main Contractor / CMT to negotiate and agree Kirby optimum build schedule – minute and circulate -Produce Build Methodology / Phasing Drawings -Assist Main Contractor / CMT in development of an overall integrated schedule

Requirements

• microsoft project
• p6
• 3-5 years
• time management
• negotiation
• engineering degree

What You Bring

-Must be capable of producing project plans from design and commercial information -Ideally you will possess 3-5 years' experience / demonstrate ability to develop and implement plans, monitor and control work -Microsoft Project / P6 or Equivalent Planning Software, Microsoft Office tools – Excellent report writing skills -Time management essential to satisfy demands of busy schedule and reporting calendar -Negotiation strategy to be developed to deal with main contractor schedule risk – influence favourable outcome to KGE -3rd level qualification in Electrical Engineering, Mechanical Engineering, Building Services Engineering, Quantity Surveying, Construction Management or strong trades background coupled with technical ability will be considered

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Benefits

-To benefit from Kirby's Career Development Programmes that will enhance your leadership capability. -Excellent package on offer with room for negotiations -Permanent position available with a considerable portfolio of works for the next 5+ years

About Kirby Group Engineering

-Handles complex mechanical and electrical projects, including specialist HV/MV design, off‑site manufacturing, digital fabrication and turnkey installations. -Key projects include hyperscale data‑centres, life‑sciences facilities, industrial plants and renewable energy substations across multiple European countries. -Emphasizes innovation, deploying digital construction, modular off‑site manufacturing and 3D coordination to speed delivery and reduce risk. -Typical clients include global tech firms, pharmaceutical companies and energy utilities, delivering mission‑critical infrastructure. -A family‑owned legacy transitioned through leadership—from founder era to CEO Henry McCann—while maintaining a hands‑on, people‑driven culture. -Unusually, it combines high‑volume data‑centre rollouts with bespoke life‑science and power projects, showcasing both scale and specialist agility.

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