Senior Local Office Administrator

Overview

Oversee office operations and fleet management, handling admin, events, and compliance.

Key Responsibilities

• office administration
• compliance monitoring
• it liaison
• fleet management
• project support
• employee engagement

Tasks

-Oversee the efficient and effective operations of the office by organizing and performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires. -Be responsible for maintaining quality standards on all projects. -Resolve general office related questions including matters such as timesheets. Create and/or update documents and processes to answer frequently asked questions. -Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters. -Act as the liaison with IT on computer replacements, asset inventory, and recycling old computers. -Provide administrative support to development and maintain marketing materials including formatting presentations & proposals. -Engage in various fleet management administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions. -Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. -Promote local office efficiency and effectiveness related to the vehicle/equipment telematics program administration through activities such as basic device equipment research and engagement during routine trainings. -Support project managers on the coordination and support of projects including tracking & routing documentation, project status, and drafting reports. -Review key local office fleet management cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance to suggest improvements where appropriate. -Facilitate the annual budget request process for regional fleet ordering. Suggest improvements where appropriate. -Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.). -Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys. Suggest and facilitate local office events and activities supporting increased engagement.

Requirements

• 5 years
• office admin
• fleet mgmt
• high school
• driver's license

What You Bring

-Minimum 5 years’ relevant large local office administration and fleet management support experience. -High school diploma or equivalent. -Valid driver’s license with acceptable violation history.

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About Terracon

-The company’s expertise spans a wide range of sectors, including industrial, infrastructure, energy, and residential, to name a few. -Engineers and scientists work on diverse projects from designing foundations for skyscrapers to providing environmental assessments for infrastructure developments. -They are involved in large-scale projects across the United States, helping to shape cities, improve infrastructure, and protect the environment. -Known for their innovation and commitment, leveraging cutting-edge technologies and deep technical expertise to solve complex challenges in construction and environmental sectors. -The firm’s multidisciplinary approach allows them to offer solutions that integrate geotechnical, environmental, and construction disciplines in a seamless manner.

Sector Specialisms