Pursuit Coordinator

Overview

Coordinate proposal development, manage schedules, edit content, and support marketing.

Key Responsibilities

• proposal management
• crm maintenance
• content library
• strategy sessions
• document editing
• team coordination

Tasks

-Contributing to the generation, collection, dissemination, and storage of proposal-related information, and analyzing in-bound proposal requests (such as RFQ, RFP, EOI, etc.) to help prepare responses; -Maintaining and updating CRM and content library with high quality content; -Facilitating and participating in marketing/proposal strategy sessions and debriefs; -Ensuring high professionalism and quality is communicated through content, layout, and the use of visuals that is consistent with the corporate brand and vision; -Assisting and supporting the Regional Commercial Enablement Manager in marketing functions as needed including: maintaining a variety of tracking documents, writing project descriptions, office communications, and supporting speaking engagements, award submissions, and presentations. -Acting as the primary point of contact during the proposal process, creating a submission schedule for the proposal team regarding communications and reminders on internal proposal deliverables and deadlines; -Coordinating team members and implementing internal deadlines to complete proposal forms, resume alterations, additional information from subcontractors, etc. to meet the proposal due date; -Coordinating proposals and working with the proposal leads, professional technical staff, and marketing/graphics team to prepare proposals which include collecting, analyzing, and producing editorial oversight for business related information, writing and editing proposal documents;

Requirements

• adobe creative
• microsoft office
• bachelor's
• aec
• crm
• sharepoint

What You Bring

-Advanced proficiency in graphic design, layout, and visual communication tools -Bachelor’s degree in Marketing, Communications, English, Business, or related field -Experience with AEC (Architecture, Engineering, and Construction) or management consulting firms -Demonstrated writing, editing, and grammar skills for business documents, proposals, and presentations -Experience coordinating proposals or similar deliverables in a professional services, design, engineering, or architecture environment -Experience managing and maintaining CRM systems and content libraries -Familiarity with collaborative online platforms (e.g., SharePoint, Teams, Mural, Salesforce, or similar systems) -Understanding of best practices in proposal development and commercial enablement -Experience supporting marketing, communications, or commercial enablement teams in a regional or national capacity -Proficient in Adobe Creative Suite (especially InDesign) and Microsoft Office (Word, Excel, PowerPoint)

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About Arcadis

-Evolved into a global design, engineering and consultancy powerhouse. -Excels in major infrastructure, water management, urban building, transport and industrial manufacturing projects worldwide. -Recent standout assignments include flood defences in New York, the Sydney Metro, and sustainable legacy planning for the Paris Olympics. -Structured around core business areas—Places, Mobility, Resilience and Intelligence—backed by digital centres of excellence. -Notable for blending data-driven tools with traditional consulting to optimise asset lifecycles and smart infrastructure.

Sector Specialisms