Marketing Coordinator

Overview

Coordinate proposals, marketing collateral, and presentations for GAI.

Key Responsibilities

• proposal management
• data management
• excel costing
• presentation support
• stakeholder coordination
• content writing

Tasks

-Assist in writing marketing and technical content. -Coordinate with internal and external points of contact to gather requested information and materials. -Follow through with assigned proposal tasks to meet critical deadlines, -Assist in gathering costs for proposal submissions utilizing Excel. -Assist in carrying out other programs and projects as identified. -Support presentation efforts including presentation development, rehearsals, materials, and logistics. -Maintain and populate detailed data in GAI’s Deltek Vantagepoint database. -Proofread to ensure continuity and compliance with legal, technical, and marketing specifications. -Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities. -Track proposal efforts and ensure scheduled milestones are met.

Requirements

• deltek vantagepoint
• adobe creative
• microsoft office
• associate degree
• 2+ years
• proofreading

What You Bring

-Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines. -Excellent communication and organizational skills. -Light, local travel is required (up to 20%). -Deltek Vantagepoint (or similar database programs) experience is a plus. -Proficiency with Adobe Creative Suite. -Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules. -Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint. -Able to document and process information quickly and accurately, with strong attention to detail. -Ability to use templates. -Able to work both independently and as part of a team. -2+ years of related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferred. -Associate degree required with a focus on business, marketing, graphic design, journalism, or related area. Bachelor's degree preferred. -Competent proofreading and editing skills.

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Benefits

-New paid Maternity/Paternity/Adoption program -Competitive salary - GAI is committed to paying market-based salaries -Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short-Term Disability (benefits start within 30 days of hire) -401k company match -Generous Paid Time Off and 7 paid holidays -Tuition Reimbursement

About Gai Consultants, Inc.

-is a trusted partner in engineering, environmental, and construction services, delivering innovative solutions across diverse sectors. -has established a strong reputation for providing tailored, sustainable solutions for complex projects. -focuses on helping clients achieve their infrastructure goals with a blend of technical expertise and practical experience. -notable projects include large-scale infrastructure development, energy systems, and water management solutions. -known for its ability to adapt to both public and private sector challenges. -provides consulting services that bridge the gap between engineering design, environmental solutions, and construction management.

Sector Specialisms